Human Resources Coordinator

The Human Resources Coordinator provides administrative and project support to Pima JTED’s Human Resources, Benefits, and Payroll functions. The role involves personnel and payroll-related duties that require confidentiality, accuracy, organization, and adherence to district policies and applicable laws.

Key Responsibilities

• Coordinate and support employee onboarding, including preparation of required paperwork, maintenance of personnel records, and new employee orientation.
• Create, maintain, and update accurate and confidential personnel and payroll records in alignment with district policies, procedures, and applicable requirements.
• Assist with recruitment activities such as job postings, application processing, reference and employment verifications, background information gathering, and applicant communication.
• Help prepare and issue employee contracts and other employment-related documents.
• Process and verify personnel documentation related to staffing, employee classifications, training, performance evaluations, compensation, attendance, leaves of absence, and separation from employment.
• Respond to employee and applicant inquiries and provide information regarding district personnel policies, procedures, benefits, and employment practices.
• Assist with the administration of employee benefit programs and workers’ compensation processes.
• Support timekeeping and payroll processes.
• Assist with year-end payroll and human resources activities, including preparation and reconciliation of required records and reports.
• Complete employment verification requests, unemployment claim documentation, and other employment-related forms.
• Compile, prepare, and maintain reports, spreadsheets, correspondence, forms, and other documents related to human resources and payroll activities.
• Provide general administrative and project support to the Human Resources and Payroll functions and assist with department initiatives as assigned.
• Perform other related duties as assigned.

Required Qualifications

• One (1) to three (3) years of experience in Human Resources, benefits administration, or payroll.
• Five (5) or more years of administrative experience, or a combination of Human Resources and administrative experience, may substitute for the required HR, benefits, or payroll experience.
• Ability to learn and use cloud-based data management systems.
• Strong computer skills, including document management within network drives, shared platforms, and systems such as Microsoft Teams.
• Intermediate proficiency in Microsoft Excel and Word, and Google Workspace, including proficiency with the Mail Merge function.
• Ability to obtain an IVP Finger Print Clearance Card.
• MMR immunization required (unless born prior to January 1, 1957).
• Negative TB test within the last year.

Preferred Qualifications

• Some college coursework in Human Resources, Business Administration, Accounting, or a related field.
• Advanced proficiency in Microsoft Excel, including pivot tables and functions such as CONCATENATE and Text to Columns.
• Experience working in an educational or school district environment.
• Experience using School ERP Pro or comparable school finance, payroll, or HR software.
• Knowledge of applicable labor laws, payroll regulations, HR compliance and best practices, and state and federal requirements.

Knowledge, Skills, and Abilities

• Ability to maintain confidentiality and handle sensitive information with discretion.
• Knowledge of office concepts, practices, and procedures.
• Strong organizational skills with high accuracy and attention to detail.
• Ability to coordinate and complete multiple tasks and assignments efficiently and within required timelines.
• Knowledge of Career and Technical Education.
• Ability to utilize mathematical formulas and apply math functions.

Technology

• Cloud-based data management systems
• Microsoft Teams
• Microsoft Excel
• Microsoft Word
• Google Workspace
• Mail Merge

Location and Salary

Location: Tucson, AZ (onsite).
Compensation: USD 19 to 30 per hourly.

How to Apply

Submit a cover letter, resume, one recent (within five years) signed professional reference letter, and a copy of current certificate(s) via the district’s online application system: https://www.applitrack.com/pimajted/onlineapp. Application status: Open until filled.