Human Resources Coordinator (Full-Time)

MBP seeks a Human Resources Coordinator to support both Talent Acquisition and day-to-day HR activities. The role is structured around recruitment support and HR administration, with a focus on candidate coordination, onboarding readiness, and accurate employee record management.

Role Overview

This position dedicates approximately 75% of the time to recruitment support and 25% to HR administration. Work is completed onsite in Vienna, VA and operates under the general supervision of the Talent Acquisition and Development Manager.

Key Responsibilities

• Support the recruiting team across the hiring process by coordinating recruiting activities, maintaining candidate records, assisting with sourcing efforts, and supporting a positive candidate experience.
• Post and manage job advertisements across recruiting platforms, company websites, and industry-specific job boards.
• Use the Applicant Tracking System (ATS) and other recruiting tools to track applicants through the selection phase, including collecting onboarding documentation.
• Source qualified candidates through online platforms, resume databases, referrals, networking events, and sourcing tools.
• Coordinate interviews and maintain communication with candidates regarding scheduling, onboarding requirements, and recruitment updates.
• Prepare offer letters and support pre-employment activities, including background checks, reference checks, and employment verification.
• Coordinate new hire onboarding schedules to support a smooth transition for incoming team members.
• Assist with onboarding documentation and support HR administrative workflows, including I-9 and E-Verify processes, HR reporting, employee communications, and related administrative duties.
• Coordinate and attend job and career fairs.
• Administer the Awards Program, including maintaining inventory and distributing team member service award gifts.
• Process STAR awards and prepare and distribute quarterly recognition reports to managers.
• Assist with the company incentive program.
• Update birthday and anniversary lists for the HRIS homepage.
• Manage inventory and coordinate delivery for new hire welcome boxes.
• Manage the Team Member electronic file management system, verifying documents are filed in the appropriate folders.
• Participate in team meetings and attend other meetings as assigned.
• Maintain confidentiality of all personnel information and assist the HR team with special projects and other duties as assigned.

Requirements

• 2 to 3 years of experience in the Human Resources field.
• Recruiting experience using an Applicant Tracking System (ATS), candidate database, and social media platforms is a plus.
• Experience using HRIS systems and maintaining confidential employee information.
• Associate’s degree in Human Resources, Business Administration, or a related field (required); Bachelor’s degree preferred.
• Strong computer proficiency in Microsoft Office Suite, specifically MS Excel and MS Word.
• Strong organizational skills and attention to detail.
• Excellent interpersonal skills and demonstrated ability to build relationships.
• Self-starter who can work with minimal supervision and determine solutions, while recognizing the importance of teamwork and collaboration.
• Excellent oral and written communication skills.
• Ability to engage at multiple leadership levels and apply strong business acumen.
• Excellent analytical, troubleshooting, and problem-solving skills, including prioritization in an ambiguous environment.
• Travel up to 30% with occasional overnight trips.
• Ability to work in the U.S. without sponsorship.

Preferred: SHRM-CP and/or PHR, and other HR certifications.

Tools & Technologies

• Applicant Tracking System (ATS)
• HRIS systems
• HRIS homepage
• Microsoft Office Suite, including MS Excel and MS Word
• I-9
• E-Verify

Supervision

This position has no direct supervisory responsibilities.

Status

Full-time.

Compensation

The base salary range for this position is USD 65,000 to 68,000 per year. Actual compensation will be determined based on work location, qualifications, experience, job-related skills, and relevant education or training.

What We Offer

• 100% employer-paid medical, dental, vision, life, and disability insurance (for individual employees)
• 401(k) profit-sharing plan
• Health savings account with company contributions
• Competitive compensation with opportunities for semi-annual bonuses
• Generous paid time off
• Tuition assistance
• Student loan repayment
• Annual gym reimbursement
• Pet insurance
• Paid volunteer time
• Mental health resources and company-wide wellness activities
• Training and development to support professional growth
• Coverage of costs for obtaining and maintaining certifications and licenses, including SHRM-CP, PHR, or other HR certifications