Human Resources Coordinator - Operations

The State of South Carolina is seeking an on-site HR Operations Coordinator in Blythewood to support PARs, data integrity, SCEIS processing, payroll reporting, benefits coordination and related administrative duties.

Responsibilities

• Receive, stamp, distribute and track incoming PARs and HR mail as appropriate.
• Review and process actions submitted through OnBase.
• Maintain HR Operations logs including separations, personnel logs, and the database using SCEIS and personnel records/files.
• Assist in resolving data integrity issues and perform research to ensure log and PAR accuracy.
• Provide status updates and approvals communications upon request.
• Assist with CALEA data collections, proofs and reporting.
• Back up creating department purchases, shopping carts and approving goods receipts.
• Complete employment verifications, dual employment requests and student loan forgiveness documents.
• Monitor and process requests in the OHR Payroll Mailbox; back up the Position Description Mailbox.
• Receive and disseminate incoming department mail.
• Create and communicate salary change notices for civilian positions.
• Process and communicate wage garnishments.
• Enter payroll, time/leave, personnel and organizational management transactions into SCEIS as requested.
• Ensure employee records are current by processing status changes for Direct Deposit, Work Schedule Rules, W4 changes and address changes in SCEIS.
• Assist with resolving data integrity issues and conduct research to ensure data accuracy.
• Serve as backup for data entry for Organizational Management and Personnel Actions in SCEIS.
• Enter and maintain benefits-related infotypes and data in SCEIS.
• Ensure all PARs and SCEIS transactions are entered correctly.
• Determine adjusted service dates for employees with prior state service.
• Assist with semi-monthly payroll by generating and disseminating semi-monthly payroll reports to time administrators and supervisors, including LWOP, Comp Time, Holiday Comp and Overtime reports.
• Generate payroll simulations for PARs to verify pay accuracy.
• Provide records for audits, inquiries and analysis to the HR team.
• Offer consultation to the HR team on personnel transactions and verify accuracy against pertinent reports.
• Back up LWOP reconciliation.
• Review and reconcile the payroll actions report with the personnel log and verify SCEIS actions.
• Review each PAR with no salary impact for entry in SCEIS using the PAR checklist.
• Organize and maintain the PAR filing system and PAR retention process.
• Provide backup assistance to the agency Benefits Coordinator for employee insurance benefits and retirement information.
• Support during open and annual enrollment.
• In the absence of the Benefits Coordinator, conduct new hire orientation.
• Maintain Electronic Employer Services (EES) and Employee Benefits Services (EBS) and process all benefits changes and paperwork for new hires, separations, open enrollment and qualifying events.
• Assist with coordinating wellness activities and events.
• Support the department modernization project and other duties as assigned.

Requirements

• Knowledge of federal and state HR rules, regulations, policies and procedures.
• Excellent written and verbal communication skills.
• Ability to interpret and apply complex policies and procedures.
• Ability to gather, organize and analyze data.
• Knowledge of modern office practices, procedures and equipment.
• Ability to perform basic mathematical computations.
• Ability to establish and maintain good working relationships with staff and the public.
• Ability to communicate effectively.
• Knowledge of the State’s SCEIS system.
• Experience with Microsoft Office Suite, with strong Excel skills.
• Exceptional written and oral communication skills.
• Knowledge of HR management principles and practices.
• Knowledge of federal and state HR laws and regulations.
• Ability to establish and maintain effective relationships with a wide range of people.
• Skill in interviewing, information gathering and investigations.
• A bachelor’s degree and relevant experience, or an equivalent combination of education and experience.

Technologies

• OnBase
• SCEIS
• Microsoft Office Suite
• Excel

Supplemental Information

• Work is performed under direct supervision.
• Employee is expected to exercise judgment in applying and interpreting a variety of policies and procedures.
• Must be able to handle a high volume of confidential data.
• Position requires frequent lifting of up to 10-15 lbs.
• Position may be required to report to work during emergency situations.
• Must be able to work in a fast-paced office environment.
• Prolonged periods at a computer terminal required.