Human Resources Operations Coordinator

Responsibilities

• Assist with the daily functions of the Human Resources Department to ensure smooth operations.
• Support accurate maintenance of the organization’s employment records.
• Contribute to HR programs and special projects, including annual and 90-day evaluations.
• Assist in reviewing I-9 forms for compliance and accuracy.
• Gather, prepare, and present reports, presentations, and materials for employee meetings.
• Maintain and update personnel information across three companies, monitor the HRIS database, and update employee files as needed.
• Coordinate special projects, employee activities, and all-staff meetings; manage distribution and archiving of forms such as the Yearly Calendar, Conflict of Interest and Gift Policy, 90-day evaluations, and annual forms; oversee I-9 audits for current and terminated employees; provide data for reports on request.
• Keep company and department forms and manuals current in English and Spanish; assist Missions, Contracts, and District Manager as required.
• Oversee and update job descriptions and interview questions, initiate data for new or upcoming positions, and translate forms into Spanish as needed.
• Monitor revisions to the Company Orientation and Volunteer booklets and implement updates.
• File and maintain employee documents for three companies, ensuring correct placement and alphabetic/chronological order; retrieve records as requested.
• Perform periodic audits of personnel files to ensure legibility, correct placement, and proper condition.
• Classify and store documents in appropriate locations and formats, following established filing procedures.
• Archive terminations and monitor employee files through the termination process.
• Collaborate with HR team members on additional projects and provide backup support to Reception as needed.
• Perform other duties as assigned.

Requirements

• Associate degree in a related field, preferred, or equivalent work experience.
• Minimum 2 years of experience in a Human Resources Department.
• Excellent presentation skills in English and Spanish.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Strong communication skills to assist employees, applicants, and the public.
• Ability to evaluate applicant qualifications, analyze job requirements, and develop or revise job descriptions.
• Ability to explain policies and procedures to staff and the public; plan, organize, and coordinate programs and activities.
• Highly organized and efficient; capable of working independently as a self-starter.

Technologies

• HRIS
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

Physical Demands

• Ability to multi-task and manage multiple priorities.
• Ability to lift a minimum of 30 pounds.