Office Assistant (HR Recruiting & Onboarding)

Tagawa Greenhouse Enterprises LLC is hiring a Seasonal Office Assistant to support the Human Resources team during a peak recruiting and onboarding period. Based onsite in Brighton, CO, this role helps keep hiring moving through candidate screening, scheduling, and onboarding paperwork while supporting compliance and training needs for new hires.

Role Focus

This position supports recruiting and hiring workflows and assists with onboarding and documentation compliance. You will help manage candidate information in an Applicant Tracking System, coordinate interview and orientation logistics, and support new team members with required paperwork and training, including time spent in greenhouse settings and in-season retail hiring support.

What You’ll Do

• Track and enter applicant information in Paylocity Recruiting.
• Maintain digital logs and manual records for applicants, including those who do not start.
• Conduct phone interview / initial phone screens for potential candidates.
• Coordinate phone screens, interviews, orientations, and trainings with new hires and supervisors based on role needs.
• Schedule orientation and the first day of work for candidates offered positions.
• Coordinate orientation timing with candidates, supervisors/managers, and HR Payroll & Onboarding staff.
• Complete New Hire and Safety Trainings with staff.
• Assist newly hired staff with completing required onboarding paperwork.
• Create and organize new hire onboarding paperwork into physical and digital personnel files.
• Support the HR Manager & Compliance Specialist with data entry and new hire file compliance.
• Assist with other HR team responsibilities as assigned by the HR Manager or Director.
• Provide orientation training to groups of 5 to 20 people (approximately 2 to 3 times per week for general greenhouse workers).

Required Experience

• At least 1 year of experience.
• Must have 1 to 3 minimum combined experience in one or more of: Staffing/Recruiting/Sourcing; Interviewing/Scheduling; Customer Service/Telemarketing; Human Resources; Training/Education; Data Entry/Compliance.

Qualifications

• Must be at least 21 years of age and eligible to work in the United States.
• Ability to communicate in English in both oral and written forms, including presenting information in one-on-one and group settings using situation-based language.
• Conversational fluency in Spanish is highly preferred.
• Ability to maintain discretion and appropriate confidentiality while responding to questions from managers, clients, customers, and the public.
• Ability to interpret instructions, data, diagrams, manuals, and statistics and apply information while proposing operation and management strategies.
• Ability to create visual charts or visual communication is preferred but not required.
• Intermediate computer skills with Microsoft Office (including Outlook, Word, and Excel).
• Experience with HRIS systems, ATS, Power BI, or medical/worker compensation systems is highly preferred.
• Typing speed of under 50 wpm.

Seasonal Schedule and Training

• Seasonal role lasting approximately 6 months during peak hiring and onboarding.
• Training is available in the first 1 to 2 weeks to shadow year-round staff and prepare for greenhouse and H-2A hiring.
• During November to February, assist the Staffing Manager and Specialist with hiring for general greenhouse workers.
• In March and April, transition to support InColor Retail hiring.
• Before April 15th, help hire approximately 150 workers for retail stores across the Colorado region.
• At the end of April, there is a potential opportunity to interview and transfer into a Sales Associate position supporting the InColor program; however, HR work ends around Mother’s Day.

Technology and Tools

• Paylocity Recruiting
• Microsoft Office (Outlook, Word, Excel)
• HRIS systems and ATS
• Power BI
• I-9/E-Verify
• H-2A

Safety and Physical Requirements

• Follow Tagawa Greenhouse Enterprises safety guidelines and use equipment/materials correctly.
• Ability to regularly lift and/or move 10 to 25 pounds and attend work at the Brighton facility on a regular basis.
• Occasionally exposed to moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, outside weather conditions, and risk of electrical shock.