Payroll/Human Resources Administrator

The Payroll and Human Resources Administrator role is an on-site position in Reno, NV, supporting payroll processing while handling a comprehensive set of HR responsibilities, including benefits administration, recruiting, employee relations, and regulatory compliance.

Responsibilities

• Oversee semi-monthly payroll processing for approximately 160 employees, ensuring accuracy and timeliness.
• Execute all activities required to process payroll and maintain related records.
• Prepare tax filings and voluntary deduction reports.
• Process involuntary deductions such as levies and garnishments.
• Prepare accounting transactions and related documents.
• Document and update payroll and HR procedures.
• Prepare special reports for management as needed.
• Provide day-to-day benefits administration services and assist employees with any claim issues.
• Manage and administer benefits, including scheduling and conducting benefits orientations and trainings.
• Handle enrollment in carrier systems and in the payroll system.
• Administer the 401(k) plan and participate in yearly compliance reporting.
• Administer FMLA, ADAAA, long-term disability, and workers' compensation claims.
• Develop job descriptions for all roles within the company.
• Perform pre-screening of applicants and coordinate interviews with appropriate department managers.
• Maintain applicant records, correspondence related to hiring decisions, and accurate reporting for EEO purposes.
• May present offers of employment and negotiate terms with candidates.
• Facilitate the hire to start process and coordinate onboarding steps.
• Conduct new hire orientations to onboard new employees.
• Perform background checks on all new employees and verify information, addressing any undisclosed criminal history as needed.
• Assist with the development of HR policies related to employee relations.
• Partner with management to communicate HR policies, procedures, programs, and laws.
• Recommend employee relations practices to foster a positive employer-employee relationship and high morale.
• Participate in investigations when employee complaints or concerns arise.
• Advise managers on steps within the progressive discipline system and employment matters.
• Comply with all applicable governmental and labor reporting requirements, including EEO, ADA, FMLA, ERISA, DOL, and workers' compensation.
• Maintain minimal exposure to lawsuits and protect the interests of employees and the company in line with HR policies and laws.
• Scan personnel records, perform filing and data entry, and handle other duties as assigned.

Requirements

• Proficient with Microsoft Office products, especially Excel and Word.
• Ability to multi-task in a dynamic environment.
• Strong communication skills.
• Past payroll experience is preferred, but not required.
• Education: High school diploma or equivalent.

Technologies

• CDK
• Microsoft Excel
• Microsoft Word

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Other

• Scanning personnel records
• Filing and data entry
• Other duties as assigned