Talent Acquisition and Onboarding Specialist

Matheny Medical and Educational Center is seeking a full-time Talent Acquisition and Onboarding Specialist to support hiring and early employee integration for assigned positions. Based in Peapack, NJ on an onsite basis, this role manages recruitment through offer acceptance and leads onboarding from the accepted offer through an employee’s first day and beyond.

The position supports hiring managers and candidates with a structured, confidential approach while tracking recruiting performance and continuously improving the candidate and onboarding experience.

What you’ll do

• Lead full-cycle recruitment for assigned positions, from requisition approval through offer acceptance.
• Partner with hiring managers to clarify staffing needs, position requirements, and recruitment priorities.
• Create and place job advertisements across appropriate career sites, professional networks, and other recruitment channels.
• Source candidates through job boards, professional networks, employee referrals, community partnerships, career fairs, and other recruitment strategies.
• Review applications and resumes, and conduct initial candidate screenings.
• Coordinate interviews between candidates and hiring managers.
• Maintain timely, professional communication with candidates throughout the recruitment process.
• Advise hiring managers on candidate selection and recruitment best practices.
• Conduct reference checks and coordinate applicable pre-employment requirements.
• Prepare and extend employment offers in line with established compensation and hiring guidelines.
• Maintain accurate, timely records in the applicant tracking system and ensure data integrity.
• Monitor recruitment activity and key metrics including time-to-fill, candidate pipelines, open roles, and other recruiting measures.
• Identify opportunities to strengthen employer brand and improve candidate experience.
• Build relationships with schools, professional organizations, community organizations, and other talent pipelines to support ongoing recruiting.
• Own onboarding from accepted offer through the employee’s first day, serving as the primary HR contact during onboarding.
• Coordinate employment paperwork, background checks, employment eligibility verification, required documentation, and other pre-employment tasks.
• Ensure new hires receive timely information regarding benefits, policies, required training, schedules, and first-day expectations.
• Coordinate orientation and new employee onboarding activities, including workspace, equipment, access, schedules, and departmental introductions.
• Facilitate a welcoming, professional new-hire experience aligned to Matheny’s mission and culture.
• Follow up with new employees and managers early in employment to address questions, concerns, and onboarding needs.
• Maintain accurate onboarding records and ensure completion of required documentation in accordance with organizational and regulatory requirements.
• Continuously evaluate and improve onboarding based on employee and manager feedback.
• Partner with Employee Health to ensure all employee health requirements are met.
• Support onboarding for staffing agency personnel and clinical and non-clinical interns.
• Serve as a trusted resource to candidates, hiring managers, and new employees regarding recruitment and onboarding processes.
• Collaborate with HR team members on employee lifecycle processes and initiatives.
• Ensure recruitment and onboarding practices align with company policies and applicable employment laws and regulations.
• Maintain confidentiality of candidate and employee information.
• Support HR projects, employee engagement initiatives, career events, and other assigned activities.
• Represent Matheny professionally in interactions with candidates, employees, hiring managers, and external partners.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Communications, or a related field (or an equivalent combination of education and experience).
• 2–4 years of experience in recruiting, talent acquisition, human resources, or a related field.
• Experience working in a hospital environment and with the Department of Developmental Disabilities is strongly preferred.
• Experience managing multiple open positions and competing priorities.
• Strong interpersonal, communication, organizational, and follow-through skills.
• Ability to build effective relationships with candidates, hiring managers, and employees at all levels.
• Strong attention to detail and ability to maintain accurate records.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with Microsoft Office and HR/recruiting technology, including ADP HRIS.

Technologies

• Microsoft Office
• ADP HRIS

Benefits

• Paid Training
• Staff Appreciation events
• Health and Wellness fairs
• Employee Recognition Awards
• Diversity events
• Employee Referral Bonuses
• Medical/dental
• Life insurance
• Tuition reimbursement
• Tax deferred retirement plan
• Generous paid time off

Compensation and schedule

• $60,000–$70,000 per year (salary)
• Full-Time
• Location: Peapack, NJ (onsite)

Preferred experience

• Full-cycle recruiting and applicant tracking system experience
• Experience coordinating employee onboarding and orientation programs
• Experience in healthcare, nonprofit, education, or other mission-driven environments
• Knowledge of employment laws and regulations applicable to recruitment and onboarding
• Experience developing recruitment partnerships and talent pipelines
• Experience using recruitment analytics and metrics to evaluate hiring effectiveness