Entry Human Resources Operations Specialist

CDM Smith is hiring an Entry Human Resources Operations Specialist in Boston, MA (hybrid). This role supports day-to-day HR operations across recruiting administration and onboarding, working under direct supervision while helping ensure candidates and employees have the information and paperwork they need.

Compensation: USD 27–43 per hour.

What You’ll Do

• Coordinate, research, prepare, and/or schedule HR activities such as background checks, immigration, job postings, employment interviews, new hire onboarding and orientation, and relocation, with guidance from senior staff.
• Prepare and send communications using approved formats for interviews, offer letters, sign-on and relocation agreements, onboarding materials, background check forms, and immigration letters.
• Distribute HR communications, collect employee forms and documentation, and follow up on missing materials as needed.
• Schedule interviews and book candidate travel arrangements, then brief applicants and employees on benefits and HR policies and programs, answering questions using standard procedures.
• Manage reimbursement of candidate expenses in accordance with established processes.
• Process transactions in 3rd party applications and transmit information to vendors following prescribed procedures (including data related to relocation and background checks, and support for job postings).
• Review and manage I-9 forms for collection and retention purposes.
• Process invoices, check requests, and employee expense reimbursements.
• Support HR projects aimed at improving processes, reducing manual work, and increasing efficiencies.
• Administer and coordinate additional programs such as e-Verify, e-Rail safe, and other programs as necessary.
• Maintain process documentation and files, and complete other duties as required.

What You Bring

• 0 years of related experience (entry-level).
• Bachelor’s degree.
• Basic knowledge of human resources practices, policies, regulations, and programs.
• Ability to work as a team player (required).
• Excellent communication and organizational skills and ability to work with all types of people (highly desirable).
• Ability to pay attention to detail, manage multiple priorities, and meet deadlines.
• Proficiency in Microsoft Office is desirable.

Tools and Systems

• Microsoft Office
• e-Verify
• e-Rail safe