Human Resource Coordinator

Human Resource Coordinator role supporting Lauderdale County Schools by administering people operations tied to funding, budgeting, and personnel management.

Responsibilities

• Enter and process personnel actions including hires, leaves of absence, status changes, resignations, terminations, and retirements.
• Monitor, complete, and route Personnel Board approval request eForms; prepare personnel exhibits for board meeting agendas.
• Verify certification credentials for individuals recommended for Board actions.
• Process new hire E-Verification.
• Verify completion of background checks for new hires.
• Coordinate with the CSFO and bookkeeping/payroll to manage position control within Next Gen and Budget Works.
• Support accurate reporting and updates for personnel units and salary changes across associated source funds (including foundation units and Title funds).
• Assist with maintaining salary schedules and supplements, ensuring alignment with budget constraints and personnel data.
• Manage transfers, location changes, and resignations in the financial systems.
• Oversee administration and configuration of personnel information within Frontline Absence and Time Management.
• Maintain up-to-date employee certification data and initiate renewals when needed.
• Work with supervisors and other system employees to ensure HR data and system goals are implemented and provided within designated time frames.
• Coordinate recruitment events, assist with applicant pre-screening, and manage job vacancy reporting.
• Support onboarding, including New Hire Orientation, ensuring required documentation is completed concurrently with the HR Director.
• Assist in ensuring appropriate policies and procedures are followed, including timely, accurate, and legally compliant processing of personnel actions and required state reports.
• Handle employee grievances and maintain grievance files in accordance with board policies and procedures.
• Assist with required forms for alternative routes of teacher certification.
• Partner with payroll to ensure accurate and timely salary payments, including calculations based on experience, degree, employment date, and other criteria.
• Process ALSDE EXP, years of experience, and new hire reporting for all new hires.
• Maintain and secure paper and electronic personnel files, supporting confidentiality and compliance with state and federal regulations.
• Ensure updates to personnel software and HR forms are current.
• Prepare and maintain personnel statistical information and submit required reports to the Board, State Department of Education, Equal Employment Opportunity Commission, or other agencies as required.
• Perform other duties as needed to support the HR department and school system.

Requirements

• Bachelor’s degree in Human Resources, Finance, Business Administration, or a related field (as deemed fit by board of education or based on years of experience).
• Equivalent combinations of training and experience will be considered.
• Minimum 3 years of experience in human resources or financial coordination, preferably in an educational setting.
• Valid AASBO (Alabama Association of School Business Officials) certification preferred, or ability to obtain within 1 year of employment.
• Strong knowledge of budgeting and funding processes in an educational context.
• Familiarity with the school system’s operational policies and procedures.
• Strong knowledge of relevant ethical guidelines.
• Proficient with HR software and systems, especially Next Gen, Budget Works, and Frontline.
• Excellent organizational, analytical, and communication skills.
• Ability to handle confidential information with integrity.
• Proficient in common office software, including word processing and spreadsheet applications.

Technologies

• Personnel Board approval request eForms
• E-Verification
• Next Gen
• Budget Works
• Frontline Absence and Time Management
• Common office software (word processing and spreadsheet applications)

Job Goal

• Assist in administration of human resources services for school system employees, with a focus on funding, budgeting, and personnel management.

Job Details

• FLSA status: Exempt
• Location: Lauderdale County Schools, Alabama (onsite)
• Position type: Full-Time
• Reports to: Human Resource Director