Human Resources Assistant

The City of Saint Paul is hiring a Human Resources Assistant to support payroll operations through clerical, administrative, and technical HR work.

Responsibilities

• Audit payroll packets for accuracy
• Enter and update new hire/rehire and other employee information in multiple HRIS systems
• Scan personnel paperwork and file to the correct folders in the Document Management Software system
• Maintain central payroll and new hire email boxes
• Complete employment verifications
• Assist in updating the Payroll SOP manual
• Provide payroll reports to departments across the City
• Review and distribute office mail daily
• Support payroll staff with other payroll-related tasks as needed

Requirements

• Minimum 2 years of experience performing duties such as:
  • data entry
  • writing correspondence
  • supporting human resources functions such as maintaining employee files
  • entering data into HRIS systems
  • processing personnel actions

Location and Schedule

• 25 W 4th St, Suite 300 (City Hall Annex)
• Hybrid schedule: 3 days per week in office
• Flexible schedule; typical hours 8:00-4:30

Salary

• USD 48,630 - 67,288 per year

Benefits

• Health Insurance
• Vacation/Holidays
• Sick Leave
• Life Insurance
• Subsidized Metro Bus Pass
• Deferred Compensation
• Retirement Program
• Dental
• Flexible Spending Accounts
• Disability Insurance
• Accidental Death and Dismemberment Insurance
• Long Term Care Insurance

How to Apply

• Submit a City of Saint Paul online application by the closing date
• Upload or submit required documents via the online application system (zip files and web links not accepted)
• Each uploaded attachment limited to 10MB
• Include a resume

Hiring Process

• Assessment: Qualifications Rating
• Your Qualifications Rating is based on your completed application and answers to the Supplemental Questionnaire
• You must submit your completed application, supplemental questionnaire, and any attachments by the application deadline
• Open Job Posting: available to anyone meeting position requirements
• Eligible Lists: you must receive a 75% or higher score to pass the assessment and be considered
• Final Selection Process: candidates who pass are placed on an eligible list for approximately six months; status notifications are provided
• Final selection invitation may include an interview, job simulation, work sample submission, or other evaluation method
• Pre-employment screening requires a background check, which may include criminal history and employment history

Contact and EEO

• Human Resources Contact: Diane Turnbull
• Phone: 651-266-6506
• Email: [email protected]
• Veteran’s Preference: if you are a veteran and want Veteran’s preference under MN Statute 197.455, submit a photocopy of your DD214 (preferably at time of application)
• Equal Employment Opportunity: City of Saint Paul is an equal opportunity/affirmative action employer