TheogCompanies is seeking an organized and service-minded Human Resources Coordinator to join the onsite team in Soledad, CA. This role provides essential administrative HR support to employees and management, spanning attendance, onboarding, compliance, HRIS data management, payroll and timekeeping, recruitment assistance, and employee relations to keep HR operations running smoothly.

Responsibilities

Process employee absence requests and maintain appropriate documentation.
Administer sick leave balances and enter sick time transactions into Workforce (WF).
Assist with processing separations and terminations, including preparing documentation, coordinating exit procedures, updating systems, collecting company property, and ensuring policy and legal compliance.
Ensure compliance with Form I-9 requirements, including audits and re-verifications.
Complete employment verification requests while maintaining confidentiality.
Process and maintain employee information within EV6, ADP, and other HRIS platforms.
Coordinate and facilitate New Hire Orientations and onboarding activities.
Assist with recruitment activities for hourly positions, including posting openings, screening applicants, scheduling interviews, coordinating communications with hiring managers, conducting reference checks as needed, supporting pre-employment steps, and aiding onboarding to ensure timely staffing.
Process employee status changes such as transfers, promotions, demotions, wage changes, department changes, and shift changes.
Administer and track corrective actions, disciplinary documentation, and attendance-related counseling records.
Respond to EDD unemployment claims, gather required documentation, and prepare responses.
Process State Disability Insurance (SDI) notices and assist employees through the process.
Monitor, investigate, document, and report meal period violations.
Maintain audit-ready personnel files, I-9 records, and HR documentation.
Conduct routine audits of HR records, personnel files, attendance records, I-9s, and HRIS data to ensure accuracy and compliance.
Manage incoming and outgoing department mail and HR correspondence.
Prepare workforce reports and analytics related to attendance, headcount, turnover, and recruitment.
Provide daily headcount reporting to management.
Respond to employee inquiries with high-quality customer service.
Support employee engagement, recognition programs, and HR initiatives.
Assist with audits, compliance activities, special projects, and other duties as assigned.

Requirements

1–2 years in a Human Resources administrative position, preferably in a Manufacturing Plant environment.
Ability to handle highly confidential and sensitive employee information with discretion, professionalism, and integrity.
Proficiency in Microsoft Office, timekeeping systems, and HRIS.
Ability to work in a high-paced office environment.
High level of discretion and sound judgement.
Detail-oriented with accuracy in processing employee requests, auditing, file management, and data entry.
High initiative with the ability to propose process improvements.
Exceptional customer service and communication skills and a passion for working with employees.
Excellent multi-tasking and problem-solving abilities.
Flexible, adaptable, and resilient; capable of prioritizing and managing multiple tasks while maintaining positive relationships.
Excellent verbal and written communication skills; ability to interact with a broad range of employees.
Bi-lingual English and Spanish language skills are required.

Technologies

Microsoft Office
Timekeeping systems
HRIS
EV6
ADP
Workforce (WF)

Physical Requirements

Work is performed in a typical office environment.
Regularly required to sit, stand, walk, use hands and fingers, handle or feel objects, tools, or controls, talk or hear to communicate, and maneuver around equipment; may bend, stoop, and climb stairs.
Occasional lifting up to 15 lbs, including overhead, and occasional exposure to cold environments and moderate noise.

Work Hours and Travel

Ability to work overtime and weekends based on business needs.
No travel required.

Experience and Education

Associates degree or equivalent in a related field is preferable, with applicable experience also considered. PHR certification is a plus.

Human Resources Coordinator