Human Resources Coordinator

Supports administrative, operational, and recruitment activities within the Human Resources department on site in Sunrise, FL.

Responsibilities

• Assist in implementing HR programs, procedures, and day-to-day operations for agency staff
• Coordinate recruitment efforts including posting roles, sourcing candidates, reviewing resumes, conducting phone screenings, arranging interviews, and maintaining candidate communications
• Partner with hiring managers to address staffing needs and support timely workforce placement
• Coordinate and track pre-employment steps such as background checks, reference checks, employment verification, drug screening (where required), and mandatory hiring documentation
• Support onboarding activities including new hire paperwork, orientation scheduling, onboarding checklists, employee file setup, and communications with new employees
• Verify and maintain I-9 and other employment records to ensure regulatory compliance
• Maintain HRIS, applicant tracking systems, employee records, and related databases for accuracy and data integrity
• Keep personnel files organized, audit-ready, and compliant with agency standards and retention policies
• Assist with monitoring trainings, certifications, licensure requirements, annual acknowledgements, and recertification documentation to uphold compliance
• Support accreditation, licensing standards, personnel requirements, audits, and regulatory reviews through HR processes
• Contribute to the preparation and organization of HR documentation for internal audits, accreditation reviews, and external monitoring
• Track recruitment metrics, vacancy trends, staffing reports, and workforce data to aid planning
• Represent HR at recruitment events, community outreach, workforce partnerships, and related staffing initiatives
• Assist with employee engagement, retention initiatives, and general workforce support
• Provide confidential administrative support to the HR department and respond to general HR inquiries
• Schedule HR meetings, interviews, trainings, and department activities
• Participate in monthly staff meetings and other required sessions
• Support other departments as needed and provide back-up for Front Desk/Reception when assigned
• Perform additional duties as assigned by supervisor

Requirements

• High school diploma required
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and HRIS/ATS platforms
• Strong verbal and written communication for professional interactions with employees, candidates, leadership, and external partners
• Demonstrated ability to handle confidential information with discretion
• Excellent organizational, time management, and multitasking skills with acute attention to detail
• Ability to work independently, manage competing priorities, and adapt to changing organizational needs
• Customer service orientation with solid interpersonal and relationship-building abilities
• Working knowledge of recruitment processes, onboarding procedures, personnel documentation practices, and HR administrative functions

Technologies

• Microsoft Office Suite (Word, Excel, Outlook)
• HRIS
• Applicant Tracking Systems (ATS)

Physical Requirements

• Operates in a professional office environment
• Routinely uses standard office equipment such as computers, phones, copiers, filing cabinets, and fax machines
• Regularly required to talk or listen; often required to stand, walk, and use hands to perform tasks

Competencies

• Human Resources Administration and Support
• Recruitment and Talent Acquisition Coordination
• Employee Onboarding and Workforce Support
• Compliance, Accreditation, and Documentation Management
• Communication and Relationship Management
• Organization, Time Management, and Attention to Detail