Human Resources Coordinator

KMS Solutions, LLC, a Melbourne, Florida based technical management and cyber security firm, is seeking a Human Resources Coordinator to support onboarding, recruiting coordination, employee communications, HR documentation, and general office administration. This on-site role serves as a key point of contact for employees and candidates while helping maintain HR compliance, reporting, and special projects. The position offers a salary in USD 55,000 - 65,000 per year and requires a bachelor’s degree with at least two years of HR experience.

Responsibilities

• Coordinate onboarding activities, including preparing new hire paperwork, scheduling orientations, and ensuring completion of pre-employment requirements.
• Act as the primary contact for new hires, guiding them on policies, procedures, benefits, and available resources.
• Assist with recruiting by scheduling candidate interviews and coordinating communications with hiring managers and applicants.
• Facilitate security clearance processing with security personnel and candidates, ensuring documentation is accurate and timely.
• Create, update, organize, and maintain HR forms, templates, records, and documentation.
• Support HR audits, reporting, compliance activities, projects, and other administrative tasks as assigned.
• Assist with processing employee verification requests and respond to unemployment claims promptly.
• Coordinate HR mailings, including employee notifications, periodic correspondence, and mass communications.
• Administer and track programs such as Tuition Reimbursement and Employee Referral programs.
• Assist with maintaining and updating job descriptions and supporting salary survey activities as needed.
• Serve as office administrator for facility-related items, office supplies, and general administrative needs.
• Provide general customer service and support to employees, managers, and external contacts regarding HR inquiries.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field, with at least 2 years of HR experience including onboarding, HRIS, or related work. Equivalent education and experience will be considered.

Technologies

• ADP Workforce Now
• Microsoft Office applications
• HRIS

Benefits

• Medical, dental, and vision insurance
• Flexible spending account
• Paid time off
• Paid holidays
• Military leave
• Bereavement leave
• 401(k) / retirement savings plan
• Professional development and tuition reimbursement
• Basic and voluntary life insurance / AD&D
• Short-term and long-term disability
• Voluntary AFLAC supplemental insurance products
• Employee assistance plan (EAP)
• Employee referral bonuses
• Discretionary annual bonus

Company Overview

KMS Solutions, LLC is a technical management and solutions company focused on engineering, analysis, and cyber security. Founded in 2005, it is a certified small business with extensive experience supporting the Department of Defense and other programs critical to national security. The firm has earned recognitions including USA Today Top Workplaces (three-time winner) and Providence Journal Rhode Island Top Workplaces awards for compensation and benefits, innovation, leadership, purpose and values, and work-life flexibility.

Position Details

Location: Melbourne, FL (onsite). Work hours: eight hours per day, five days per week with some flexibility and core hours as determined by location and supervisor. This is a full-time, in-office role with occasional travel to CONUS locations. Telework is not the standard arrangement, with exceptions at the HR Director's discretion.

Work Environment & Physical Demands

• Professional office setting with standard office equipment.
• Physical demands include frequent talking and listening, extended sitting, occasional standing and walking, and the ability to lift up to 20 pounds.

Security Clearance & Compliance

No security clearance is required at hire, but the position has the potential to obtain clearance as needed.

Other Details

There is no supervisory responsibility. Duties and responsibilities may evolve over time and with notice.