Human Resources Coordinator II-Absence Management

The City of Chesapeake seeks a Human Resources Coordinator II specialized in Absence Management to administer leave programs such as FMLA, short-term disability, leaves of absence, and reasonable accommodations, guiding employees, supervisors, and departments through leave processes and compliance.

Responsibilities

• Act as the main liaison for absence management policies, procedures, and leave eligibility for employees, supervisors, and departments.
• Review, process, and maintain leave documentation, ensuring compliance with federal, state, and local regulations and City policies.
• Track leave usage, monitor deadlines, and maintain accurate records in applicable HR information systems.
• Coordinate with employees, medical providers, supervisors, and third party administrators to obtain required information and enable timely case resolution.
• Analyze complex leave and accommodation matters and provide recommendations aligned with policy, regulations, and operational needs.
• Prepare correspondence, reports, notices, and other documentation related to leave administration and employee accommodations.
• Provide guidance, training, and consultation to departments regarding absence management programs and best practices.
• Maintain strict confidentiality of medical information and other sensitive employee records.
• Assist with audits, process improvements, and special Human Resources projects as assigned.

Requirements

• Educational and experience equivalence: Any combination of education and experience equivalent to an associate degree in human resources management or a closely related field.
• Experience: Minimum of one year of related experience in addition to the educational standard.
• Special requirement: May be required to work hours beyond normally scheduled hours to address short-term department needs and/or City-wide emergencies; emergency operations support work and alternate work locations may be assigned.

Technologies

• HR Information Systems (HRIS)
• Microsoft Office Suite

Posting details

• Job Open Date: 06/12/2026
• Job Close Date: 06/21/2026

ADA checklist

• Overall physical strength demands: Sedentary, primarily sitting; lifting up to 10 lbs occasionally.
• Physical demands: Continuous sitting; fine dexterity required most of the time; vision, hearing, and talking continuous.
• Standing: Rarely; Walking: Rarely; Lifting: Rarely up to 10 lbs; Carrying: Rarely up to 10 lbs; Pushing/Pulling: Never up to 10 lbs.
• Reaching, Handling, Kneeling, Crouching, Crawling, Bending, Twisting, Climbing, Balancing: Not required.
• Visual, auditory, and speech requirements: Continuous as part of duties.
• Machines, tools, equipment: Computer, Fax, Copier.
• Protective equipment: None.

Health and safety

• Mechanical hazards: Never
• Chemical hazards: Never
• Electrical hazards: Never
• Fire hazards: Never
• Explosives: Never
• Communicable diseases: Never
• Physical danger or abuse: Never
• Other: Never

Environmental factors

• Dirt and dust: Never
• Extreme temperatures: Never
• Noise and vibration: Never
• Fumes and odors: Never
• Wetness/humidity: Never
• Lighting: Office environment; no poor lighting described

Non-physical demands

• Time pressures: Occasionally up to 1/3 of the time
• Emergency situations: Never
• Frequent change of tasks: Never
• Irregular work schedule/overtime: Never
• Performing multiple tasks simultaneously: Rarely, less than 1 hour per week
• Working closely with others as part of a team: Occasionally up to 1/3 of the time
• Tedious or exacting work: Rarely
• Noisy or distracting environment: Never
• Assistance for essential functions: Due to staffing limitations, temporary assistance may be provided

Professional references

• Minimum requests: 0
• Maximum requests: 4