Human Resources Coordinator – Part-Time

Support daily HR and administrative operations as a part-time coordinator onsite in West Palm Beach.

Responsibilities

• Assist with daily Human Resources operations, keeping employee records accurate and documentation organized.
• Maintain confidential personnel files, including employment records, employee status changes, compensation updates, and required HR documentation.
• Coordinate recruitment activities, including applicant communications, interview scheduling, employment documentation, and new-hire onboarding support.
• Help with employee orientation and onboarding procedures, including employment verification, Form I-9 documentation, and background check coordination.
• Support offboarding processes, including separation documentation, exit procedures, equipment returns, and access termination requests.
• Assist payroll preparation by reviewing timesheets, attendance records, approved payroll adjustments, and relevant employee information.
• Partner with department managers, payroll providers, and accounting personnel to identify and resolve payroll discrepancies.
• Support payroll reconciliation, employee reimbursements, payroll reporting, and related administrative accounting responsibilities.
• Assist with benefits administration, including new-hire enrollment, benefits changes, eligibility tracking, and communications with benefits providers.
• Serve as an initial point of contact for routine employee questions related to HR policies, benefits, payroll, and everyday workplace concerns.
• Handle employee information, workplace concerns, compensation details, and sensitive matters with discretion and confidentiality.
• Document employee concerns and coordinate follow-up with management while maintaining professional, respectful employee relations.
• Help maintain employee handbook updates, HR policies, procedures, internal communications, and compliance documentation.
• Monitor HR calendars, employment-related deadlines, required training records, and administrative follow-up tasks.
• Support employee engagement activities, staff communications, internal meetings, training sessions, and organizational events.
• Coordinate with department managers to ensure timely completion of employment documentation, onboarding requirements, and administrative requests.
• Maintain accurate HR information systems, digital records, shared files, and employee databases.
• Support HR reporting, audits, compliance reviews, and additional organizational administrative projects.
• Contribute to a positive, respectful, organized, collaborative workplace aligned with Hippocrates Wellness values.
• Assist with special projects and other HR or administrative duties as assigned.

Requirements

• High school diploma or equivalent required; associate degree in Human Resources, Business Administration, Accounting, or a related field preferred.
• Previous experience in HR administration, payroll support, employee benefits, accounting assistance, or office administration preferred.
• Familiarity with onboarding, personnel documentation, payroll processing, timekeeping systems, and benefits administration.
• Strong organizational skills and exceptional attention to detail for maintaining accurate and confidential records.
• Excellent written and verbal communication skills with a professional, approachable, service-oriented attitude.
• Proficiency in Microsoft Office, Google Workspace, and ability to learn HR, payroll, and administrative software.
• Ability to handle sensitive employee information, compensation records, and workplace concerns with discretion and professionalism.
• Strong multitasking, time management, problem-solving, and follow-through skills.
• Ability to prioritize responsibilities and meet deadlines in a dynamic, multi-department environment.
• Basic knowledge of employment practices, workplace confidentiality, and HR compliance requirements preferred.
• Ability to work independently while maintaining effective communication and collaboration with department managers and employees.
• Professional appearance, polished communication, integrity, and strong accountability.
• Adaptability, flexibility, and willingness to support evolving organizational needs.
• Availability for a part-time schedule of approximately 20–25 hours per week.
• Interest in wellness, hospitality, employee engagement, and supporting a positive organizational culture preferred.

Technologies

• Microsoft Office
• Google Workspace
• Form I-9

Work Environment

• Onsite (in person).
• Hands-on administrative HR support across multiple departments.
• Works closely with management and employees to maintain efficient HR processes and support a culture built on compassion, professionalism, teamwork, confidentiality, and organizational excellence.

Pay

• $25.00–$28.00 per hour