Human Resources Operations Coordinator

Responsibilities

• Lead onboarding orientation sessions for new staff.
• Manage staffing processes from job postings to background checks and offer letters.
• Oversee scheduling and supervision of student workers at the HR front desk.
• Support budget monitoring and invoice processing in coordination with the Finance department.
• Maintain and organize personnel files per university policy.
• Oversee the service awards program and plan recognition events.
• Monitor HR email inbox and respond to inquiries.
• Evaluate onboarding and orientation processes and propose improvements to enhance employee experience and efficiency.
• Lead efforts to digitize and streamline personnel file management adhering to data governance policies.
• Advise departments on compliance with employment laws and internal procedures.
• Collaborate with HRIS to optimize onboarding workflows in the systems.
• Contribute to system enhancements and participate in testing and implementing new HR technologies.
• Support general HR operations and provide administrative assistance as needed.
• Perform related duties as required or assigned.

Requirements

• Bachelor’s degree in human resources, business administration, or related field.
• Minimum 3 years of experience in HR operations, staffing, onboarding, or related administrative roles.
• Proficient in Microsoft Suite.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency with HRIS systems and Microsoft Office Suite.
• Ability to maintain confidentiality and handle sensitive information.

Technologies

• Microsoft Suite
• HRIS systems
• Microsoft Office Suite
• Oracle HRIS system

Special Job Dimensions

• Primarily office-based with minimal physical demands, involving regular computer use and administrative tasks.
• Occasional extended hours may be required during peak hiring or event periods.
• Confidentiality is essential due to the handling of personnel records and sensitive HR communications.

Disclaimer

The essential job functions and associated qualifications contained in this document describe the general nature and level of the work performed. They are not intended to represent an exhaustive listing or be inclusive of all aspects of the job. The tasks and procedures involved in the performance of the essential job functions may vary from day-to-day. Major changes in areas of responsibility may occur, as directed by management, and will require revision of this job description.