Human Resources Specialist

At the University of Hawaiʻi at Manoa, the Human Resources Specialist role sits within CTAHR Administrative Services and coordinates a broad spectrum of HR activities across recruitment, onboarding, payroll, leaves, labor relations, and benefits. This onsite opportunity in Honolulu emphasizes policy compliance and employee development, supported by a minimum of three years of HR experience and a bachelor’s degree in human resources administration, business administration, or a related field.

Responsibilities

• Manages all facets of HR administration, including classification and compensation, recruitment and selection, onboarding, payroll, leaves, labor relations, and employee benefits.
• Serves as the Chief HR Specialist for the College in the HR Manager’s absence.
• Oversees immigration visa documentation for international faculty, staff, and visitors, coordinating with external offices to process requests.
• Develops and delivers training on HR policies, procedures, benefits, and general operations.
• Administers FMLA leave and benefits in a timely manner.
• Manages workers’ compensation actions and temporary disability claims, and maintains workplace accident data to ensure OSHA 300 and 310 reporting compliance.
• Monitors performance appraisal programs for executives and APTs; trains department personnel and assists in identifying performance issues and coordinating action plans with supervisors.
• Prepares and updates organization charts and functional statements in line with policy guidelines, including reorganization requests.
• Supports the HR Manager and department personnel committee on tenure, promotion, and contract renewal procedures.
• Responds to unemployment insurance claims and inquiries.
• Conducts workplace fact-finding investigations on informal and formal complaints and union grievances.
• Keeps current with HR management trends by attending information and training sessions.
• Represents the department on university-wide committees, projects, initiatives and professional development.
• May act as a working supervisor, overseeing other HR personnel including student assistants, assigning tasks, evaluating performance, and taking corrective action as needed.
• Performs other duties as assigned.

Technologies

• PeopleSoft

Minimum Qualifications

• A bachelor’s degree in human resources administration, business administration or related field with at least 3 years of progressively responsible professional HR experience; or an equivalent combination of education and professional experience providing the required knowledge, skills and abilities.
• Considerable working knowledge of HR administration principles and evolving concepts, practices, and methodologies.
• Considerable working knowledge of applicable federal and state laws, rules, regulations, theories, and systems related to HR administration.
• Proven ability to resolve complex problems using creative reasoning and timely, effective solutions.
• Strong ability to interpret and clearly present information in writing and verbally, including reports and other materials.
• Demonstrated skill in establishing and maintaining effective working relationships with internal and external organizations, groups, teams, and individuals.
• Proficiency in using a personal computer and word processing software.
• For supervisory roles, demonstrated ability to lead subordinates, manage work priorities and projects, and handle employee relations.
• Ability to maintain confidentiality in accordance with federal and state laws and University of Hawaii policies.

Desirable Qualifications

• HR experience within a higher education institution.
• Familiarity with University of Hawaii systems such as PeopleSoft.

To Apply

• Click on the Apply button at the top right corner of the screen to submit your application and attach the required documents by the closing date: a cover letter detailing how you satisfy the minimum and desirable qualifications, your current resume, official transcripts confirming degree completion (copies are acceptable; however official transcripts sent directly from the degree-granting institution are required upon hire), and three professional references with full contact information including email addresses.

Inquiries

CTAHR Human Resources at [email protected]

Example of Duties

• The University of Hawaiʻi is an Equal Opportunity Institution and prohibits discrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
• Employment is contingent on compliance with immigration verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and, for certain positions, criminal history checks.
• In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ or a paper copy can be requested from the UH Campus Security or Administrative Services Office.
• Under Article 10 of unit 08 of the collective bargaining agreement, BU 08 members receive priority consideration for APT vacancies; external or non BU 08 applicants may not be considered for some APT vacancies.
• Accommodation requests: UH complies with the Americans with Disabilities Act. Applicants requiring reasonable accommodations should contact the EEO coordinator; determinations are made on a case-by-case basis. For more information, see https://www.hawaii.edu/offices/eeo/accommodation-request/