Human Resources Staffing Specialist

For Spotsylvania County Public Schools, this role coordinates the full-cycle staffing process from vacancy identification through offer acceptance, partnering with district and school leaders on staffing initiatives and workforce planning to ensure a professional candidate experience.

Responsibilities

• Lead staffing discussions with school administrators and division leaders to determine staffing needs, review vacancies, monitor hiring progress, and support strategic workforce planning.
• Coordinate with school and department leadership to track vacancy status, anticipated staffing needs, hiring timelines, and recruitment priorities across the staffing cycle.
• Create, post, and maintain employment vacancies through the division's Applicant Tracking System (ATS), external job boards, educator recruitment platforms, and partner university systems to ensure accurate and timely advertisement of openings.
• Monitor active job postings and collaborate with hiring administrators and Human Resources staff to keep vacancy information, position requirements, and posting timelines current and aligned with staffing needs.
• Serve as a primary point of contact for applicants throughout the hiring process, delivering timely updates on application status, hiring timelines, required documentation, and next steps.
• Participate in interview panels and candidate screening to support the selection of highly qualified employees aligned with division needs and expectations.
• Coordinate and proctor Administrator Pool Assessments and other division hiring assessments, ensuring consistency, professionalism, confidentiality, and adherence to procedures.
• Facilitate the job offer process by reviewing new hire approvals in the division's electronic ATS as initiated by School Leadership Teams or Human Resources Teams.
• Prepare job offers by reviewing applicant data, transcripts, certifications, and supporting documents to ensure accuracy and compliance with division policies and procedures.
• Validate and calculate years of relevant experience to determine proper salary step placement according to established guidelines.
• Extend formal job offers to candidates, clearly communicating terms of employment and representing the division with professionalism and integrity.
• Address candidate questions regarding offers, employment conditions, salary placement, licensure, and onboarding expectations; escalate complex matters to Human Resources leadership as appropriate.
• Coordinate the transition of newly hired employees to onboarding and personnel support staff to ensure a smooth handoff after offer acceptance.
• Act as a recruitment lead by collaborating with Human Resources colleagues to develop, coordinate, and monitor recruitment strategies, hiring initiatives, and targeted outreach efforts.

Requirements

• High School Diploma or equivalent
• Three (3) years of progressive experience within a human resources department, with at least two (2) years directly supporting recruitment processes

Technologies

• Applicant Tracking System (ATS), HRIS platforms

Benefits

• Competitive salary
• Monthly PTO accrual
• Robust healthcare benefit plans
• Enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match
• FMLA and Short-Term Disability leave
• Tuition Reimbursement
• Employee Assistance Programs (EAPs)
• Employer paid Life Insurance

Employment Terms

Employment is offered as a 12-month (243 Day) contract, with a minimum of 7.5 hours worked daily. This position is evaluated annually.

Benefits Eligibility

Eligible