Lateral Recruiting Assistant

Support Wilson Sonsini’s lateral attorney recruiting and onboarding pipeline by coordinating high-volume, detail-driven tracking and pre-hire/onboarding logistics in a hybrid schedule.

Responsibilities

• Review resumes and calculate GPAs with high accuracy
• Perform high-volume, detail-oriented data entry using applicant tracking processes
• Maintain the candidate database as resumes are received and decisions are made, keeping records accurate, complete, and current
• Coordinate pre-hire conflicts checks:
  • Collect conflicts information from candidates
  • Submit conflicts details to the conflicts team for review
  • Track status for each candidate across the pipeline
• Coordinate ethical walls workflow with hiring partners:
  • Send ethical wall lists to hiring partners to confirm candidate eligibility
  • Complete a supplemental conflicts check approximately two weeks before each candidate start date to identify new matters
• Coordinate background checks:
  • Distribute the background form to candidates
  • Enter information into HireRight
  • Follow up with candidates directly when employment or education cannot be verified
  • Summarize background reports for recruiter and GCO review to support clearance before start dates
• Manage Lateral Link assignments by:
  • Emailing hiring partners for suggestions
  • Confirming availability with suggested lateral links
  • Sending program and new hire information
• Assist with onboarding documentation collection and communications, including new phone orders, orientation schedules, and joining-firm information
• Track onboarding progress against key checkpoints and flag items at risk of falling behind schedule
• Answer new hire questions related to Workday onboarding and general firm processes
• Send timely reminders to hiring partners and lateral links ahead of each new hire’s start date
• Support recruiting events for Patent Agent hiring, including logistics, invitations, and materials
• Maintain candidate tracking systems and support reporting for the recruiting team
• Document recurring new hire questions and issues to help the team proactively address them for future hires
• Follow required processes and maintain high confidentiality for sensitive candidate and new hire information

Requirements

• Bachelor’s degree preferred
• Administrative, coordination, or recruiting experience in a law firm or professional services environment is a plus
• Exceptional attention to detail, with a demonstrated ability to handle high volumes of documentation and data entry without errors
• Strong organizational skills to track multiple candidates and deadlines across hiring stages
• Outstanding written and verbal communication skills
• Ability to set priorities, work independently, and manage a variety of duties under time constraints
• Understanding of unconscious bias and its effect on recruiting and hiring
• Excellent interpersonal skills and ability to work with different levels of firm personnel and external candidates
• Ability to handle confidential and sensitive information with appropriate discretion
• Proactive, detail-first mindset, including double-checking work and following through on outstanding items without prompting
• Proficiency with MS Office and applicant tracking systems, preferably Workday, viRecruit, and HireRight

Technologies

• MS Office
• Workday
• viRecruit
• HireRight

Benefits

• Compensation may include overtime
• Discretionary year-end merit bonus based on performance
• Highly competitive salary and benefits package

Employment type: Full-Time

Opening type: Business Professionals

Department: Attorney Recruiting

Locations: New York, Palo Alto, San Francisco, Washington, D.C. (hybrid in New York, NY)

Anticipated pay range (hourly):

• Palo Alto, New York, San Francisco: $24.52 – $33.17
• Washington, D.C.: $22.07 – $29.86