Payroll and Human Resource Specialist

Coffman Excavation is looking for a knowledgeable Payroll and Human Resource Specialist to join the onsite team in Oregon City. This role blends hands-on payroll operations for both union and non-union workers with essential HR duties, ensuring payroll tax compliance, benefits administration, and workforce processes run smoothly in a construction setting.

Responsibilities

• Process weekly payroll for approximately 30 non-union employees, including tax payments and garnishments.
• Process and assist with weekly payroll for about 250 union employees across multiple states, handling tax and garnishment payments.
• Support managing and reporting certified payroll requirements.
• Maintain accurate vacation and sick leave accruals and keep them up to date.
• Prepare and file quarterly and annual payroll tax reports to various agencies.
• Assist in preparing monthly union reporting to Operators and Laborers Unions in multiple states.
• Assist with new hire onboarding and payroll setup requests.
• Prepare and manage annual audits for union payroll and workers compensation.
• Coordinate market recoveries for unions when applicable.
• Process monthly workers' compensation and allocate charges to OCIP (Owner-Contractor Insurance Program) policies.
• Reconcile payroll accruals to the general ledger.
• Act as a member of Coffman’s HR team, handling benefits administration, disciplinary actions, personnel documentation, workers' compensation claims, light duty assignments, and layoffs.

Requirements

• Experience in the construction industry.
• Proficiency with both union and non-union payroll processing.
• Strong data entry accuracy.
• Solid knowledge of payroll tax reporting and applicable laws.
• Experience administering employee benefits and familiarity with the employee handbook.
• Excellent verbal and written communication skills.

Technologies

• Viewpoint Construction Accounting Software

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance
• Life insurance
• Disability insurance

Schedule

Monday through Friday: 8:00 am to 5:00 pm

Pay

USD 80,000 – 100,000 per year, commensurate with experience and qualifications.

Application Questions

• Do you have experience in the construction industry? If yes, what type of experience and for how long?
• What knowledge do you have regarding in-house union payroll processing in the construction industry?
• Do you have experience with the Viewpoint Construction Software? If so, how many years?

Work Location

On-site, Oregon City, Oregon