Recruiting Coordinator

Support the Talent Acquisition team in Philadelphia with end-to-end recruiting coordination, scheduling, candidate outreach, and administrative workflow.

Responsibilities

• Support full-life cycle recruitment activities as part of the Talent Acquisition team
• Build and maintain relationships with candidates, hiring managers, and business lines, serving as an early point of contact
• Handle multi-tasking with detailed decision-making and strategic focus to meet business and recruiting requests
• Execute candidate outreach, assist recruiters, and manage interview scheduling, including complex travel arrangements
• Coordinate candidate relocation and partner with business lines to forecast requisition submissions
• Organize the first step of the recruitment process: intake of submittals and creation of requisitions
• Partner with vendors to ensure SLAs are honored and troubleshoot discrepancies
• Manage timeliness through coordination, communication, and review of requisition and candidate status
• Provide strong customer service aligned to standard operating procedures and applicable regulations
• Independently manage and organize recruiting and business support activities
• Act as a liaison between recruiters, hiring managers, project managers, executive admins, and candidates
• Support requisition submission and approval process management with business line contacts
• Welcome candidates and hiring managers and greet participants on interview days
• Own interview coordination: organizing, prioritizing, and accommodating complex interview requests
• Support interview logistics by assisting with travel and preparing interview packets
• Conduct outreach to diverse groups to support diverse workforce goals
• Track and monitor requisition forecasting and support recruitment strategy meetings
• Set expectations, review job descriptions, and create job postings in SuccessFactors/SAP
• Schedule intake meetings, partner with recruiters for sourcing, and oversee requisition assignments
• Coordinate candidate engagement through external job boards and other sources
• Schedule, facilitate, and grade approved testing based on job requirements
• Create offer/rejection letters and maintain quality standards across recruiting activities
• Pull data and metrics to produce scorecards and reports
• Update the Applicant Tracking System and ensure timely requisition closure
• Maintain compliance with EEO and related employment laws and regulations
• Support ad hoc needs including issue resolution and invoice assistance

Requirements

• Bachelor's Degree or an equivalent combination of training, education, and relevant experience
• Experience in Recruitment, HR, Customer Service, or business support
• Strong organizational skills; ability to prioritize and accomplish goals independently
• Resourcefulness, including anticipating needs and taking initiative
• High attention to detail and follow-up capability
• Ability to handle highly confidential material professionally
• Knowledge of business process improvements
• Ability to re-prioritize based on changes in business needs
• Superior time management skills
• Ability to multi-task in a fast-paced, high-volume environment

Technologies

• SuccessFactors
• SAP
• Applicant Tracking System

Benefits

• Medical
• Dental
• Vision
• Flexible Spending Account (FSA)
• Dependent Care Savings Account (DCA)
• 401K plan
• Paid Sick Leave as required by Federal, State, or local laws

Preferred Qualifications

• 3 years of relevant experience
• Experience using applicant tracking systems
• Knowledge of federal, state, and local laws affecting recruitment
• Business acumen and experience supporting business support activities
• Recruitment experience including interview scheduling and phone screenings
• Experience managing external vendors and understanding EEO/AA/OFCCP guidelines
• Familiarity with SAP or similar software
• Experience with recruitment metrics
• Project management and process management experience
• Advanced social media and technology networking capability
• Exceptional communication skills (written and verbal)
• Presentation skills
• Ability to exercise sound judgment and discretion
• Operational adaptability to meet sudden needs