Administrative and Human Resources Coordinator

Volitant Technologies, an on-site drone technology company in Nebraska City, NE, is seeking an Administrative and Human Resources Coordinator to manage essential financial and people operations. This role combines bookkeeping, payroll, HR duties, and general administrative support to help a growing team run smoothly and compliantly.

Responsibilities

• Oversee accounts payable and accounts receivable processes, ensuring timely invoicing and payments
• Reconcile bank statements and corporate credit card accounts
• Maintain precise financial records and documentation
• Compile and present monthly financial reports for management review
• Collaborate with the external CPA and other professionals as needed
• Monitor vendor invoices and execute payments accordingly
• Track collections and customer balances
• Aid in budgeting efforts and cash flow reporting
• Run payroll accurately and on schedule
• Maintain payroll records and employee compensation files
• Handle employee reimbursements and expense reports
• Ensure payroll compliance with federal and state regulations
• Coordinate payroll tax reporting and filings
• Administer payroll-related benefit deductions
• Maintain employee personnel files and HR records
• Coordinate onboarding and offboarding activities
• Support recruitment and interview scheduling
• Manage employee benefits administration
• Track employee certifications, training, and compliance requirements
• Support performance review processes and related workflows
• Assist management with HR matters and employee relations
• Maintain compliance with employment laws and company policies
• Answer and direct phone calls and emails
• Maintain company records and business documentation
• Assist with meeting coordination and scheduling
• Oversee office supply purchasing and inventory
• Support leadership with administrative projects
• Coordinate travel arrangements and training events as needed

Requirements

• Associate degree in Accounting, Business Administration, Human Resources, or related field, or equivalent work experience
• At least three years of experience in bookkeeping, payroll, HR, or office administration
• Proficiency with Apple productivity tools, including Numbers, Pages, Keynote, iCloud, and Apple Mail
• Excellent organizational and time management abilities
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and professionalism
• High attention to detail and accuracy

Technologies

• Numbers
• Pages
• Keynote
• iCloud
• Apple Mail
• QuickBooks

Benefits

• Competitive salary based on experience
• Paid holidays
• Paid time off
• Professional development opportunities
• Opportunity for advancement within a growing company

Preferred

• Experience with QuickBooks or similar accounting software
• Experience with payroll systems and HR management software
• Knowledge of Nebraska employment and payroll regulations
• Experience working in a small business environment
• SHRM-CP, PHR, bookkeeping certification, or equivalent credentials

Desired Traits

• Self-motivated and dependable
• Strong problem-solving capabilities
• Positive, team-oriented attitude
• Ability to manage multiple priorities
• Comfortable working independently
• Professional and customer-focused demeanor