HR Staffing Coordinator - Human Resources

The HR Staffing Coordinator supports the Muscogee (Creek) Nation Department of Health onsite in Okmulgee, OK, handling staffing, hiring processes and HR recordkeeping.

Responsibilities

• Manage the full recruitment workflow within the HRIS system, from posting to onboarding.
• Prepare applicant offers and coordinate approvals to extend employment offers.
• Ensure selections comply with established DOH guidelines.
• Contact selected candidates to present job offers once approval is secured.
• Coordinate background checks and post‑offer physicals; conduct fingerprint background screening.
• Keep administrators and managers updated on applicant status and progression.
• Set employment start dates and schedule orientations for new hires.
• Provide general orientation through the HR Department and coordinate additional orientation with other departments as needed.
• Receive and review personnel documents from within the DOH.
• Produce reports such as the Staffing Activity Report and maintain vacancy records.
• Establish and maintain folders for vacancy announcements and files for employee records and position descriptions; file updates and remove obsolete materials.
• Coordinate website vacancy postings and other recruitment activities; participate in or coordinate job fairs when required.
• Process Personnel Action Requests and, with the HR Specialist, manage the electronic recruitment process.
• Review employee time cards and update HRIS with new job classes, pay types or deduction codes as directed.
• Contribute to special projects or join cross‑functional teams as needed; serve as frontline HR representative if required.
• Perform other duties as assigned and maintain regular attendance.

Requirements

• Associate degree in a relevant field is required; a bachelor’s degree is preferred.
• Two years of relevant experience; experience may substitute for the educational requirement.
• Knowledge of Muscogee (Creek) Nation Division of Health policies, regulations and procedures and their application to daily work.
• Understanding of staffing rules, policies, practices and laws in a Tribal health environment.
• Strong ability to develop and maintain files and filing systems.
• Effective oral and written communication with managers, staff, prospective applicants, tribal officials and the public.
• Proficiency with Windows and Microsoft Office; ability to create orientation materials.
• Experience developing and delivering orientation and training materials aligned with policy and regulations.
• Knowledge of Muscogee (Creek) Nation government, tribal organizations and programs.

Technologies

• HRIS
• Windows
• Microsoft Office

Work Environment

• Office-based role with occasional travel.

Physical Demands

• Standard office demands; driving is required; ability to lift and carry up to 10 pounds; occasional stooping, reaching, standing, walking, sitting for extended periods, and repetitive motions.