Human Resource Coordinator

Support Alivi Health across recruiting, onboarding, orientation, HR reporting, and legal document coordination in a Miami onsite role.

Key Responsibilities

• Own the full recruitment cycle: post open roles, source and screen candidates, schedule interviews, and coordinate offers.
• Partner with hiring managers to confirm staffing needs, draft job postings, and keep searches on schedule.
• Maintain the applicant pipeline in HRIS/ATS and provide regular hiring status updates to managers.
• Maintain a professional, timely candidate experience from application through offer.
• Manage onboarding for new hires, including offer letters, background checks, new hire paperwork, and I-9 completion.
• Plan and lead New Hire Orientation, covering company policies, benefits overview, and culture.
• Coordinate with IT, managers, and other departments to ensure equipment, access, and a clear first-week plan.
• Check in with new hires during their first 90 days to support retention.
• Conduct exit interviews and document key themes and feedback.
• Prepare monthly and quarterly turnover and attrition reports by department, role, and reason for leaving.
• Identify retention trends and share findings with HR leadership.
• Handle incoming legal letters and notices (for example: attorney letters, subpoenas, agency charges, wage garnishments), and log them the same day.
• Send legal documents to the Legal department promptly, following Alivi’s routing process.
• Maintain a legal document tracker (date received, document type, date sent to Legal, status, and response deadlines).
• Follow up on open legal items and flag upcoming deadlines to support timely responses.
• Collect employee records and documents requested by Legal and store legal correspondence securely and confidentially.
• Assist with day-to-day HR tasks including employee file maintenance, HRIS data entry, and employee questions.
• Support HR projects, audits, and compliance activities as needed.
• Maintain confidentiality of employee and company information at all times.
• Perform other duties as assigned.

Requirements

• 1–2 years of experience in human resources, recruiting, or HR coordination.
• High school diploma or equivalent; associate’s or bachelor’s degree in HR, Business, or a related field is a plus.
• Working knowledge of full recruitment and onboarding processes.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Ability to handle confidential information with discretion.
• Ability to work onsite at the Miami office 5 days a week.

Technologies

• HRIS/ATS
• Microsoft Office (Excel, Word, Outlook)
• UKG Ready HRIS

Preferred Qualifications

• Experience with UKG Ready HRIS.
• Experience preparing HR reports or tracking turnover and attrition data.
• Bilingual in English and Spanish.
• Experience handling, logging, or routing legal or compliance documents.
• Experience in healthcare administration (such as a third-party administrator, health plan, or managed care organization).
• aPHR or SHRM-CP certification, or progress toward one.

Location: Miami, FL (onsite) • Pay: USD 20–23 per hour • Minimum experience: 1 year