Human Resources/Admin Assistant

A proactive on site Human Resources and Administrative support role in Shelbyville, IL, assisting HR operations, payroll duties, and general office administration at Shelby County Community Services, Inc.

Responsibilities

• Process initial and annual background checks for new hires and existing staff
• Serve as the SCCS fingerprinting vendor, scheduling and completing fingerprints for prospective employees
• Collaborate with supervisors to address staffing needs and onboarding for new hires
• Plan and conduct new hire orientations
• Submit and retrieve required documents such as FMLA and STD forms
• Collect, organize, and file documents (contracts, leases, etc.)
• Reconcile vouchers with the County Clerk's office
• Manage office supply procurement
• Answer phone inquiries in a professional manner
• Submit employment verifications to the state promptly
• Maintain organized employee records including I-9s and tax forms
• Willingness to serve as a Direct Support Provider (DSP) for persons served
• Assist with human capital management activities such as recruitment, onboarding, employee orientation, and performance evaluations
• Support benefits administration processes, including data entry and enrollment procedures
• Ensure accuracy and integrity of HR records
• Coordinate employee relations initiatives and facilitate clear communication between staff and management
• Maintain a courteous, respectful, and helpful demeanor with visitors and staff
• Full list of responsibilities will be presented at interview
• Assist with payroll duties as part of the business office

Requirements

• 3 to 5 years of HR experience in administrative support roles, preferably within human resources or related fields
• Knowledge of employment laws including FMLA, OSHA regulations, and labor law compliance
• Strong organizational skills with the ability to manage multiple priorities in a fast paced environment
• Excellent communication skills with a focus on confidentiality and professionalism
• Experience in benefits administration, employee evaluation processes, training and development, and conflict management is highly desirable
• Associate degree is required

Benefits

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Pay

Pay: USD 18.00 - 20.00 per hour

Location

Shelbyville, IL onsite

Shift

Day shift required

About the employer

Shelby County Community Services, Inc. is a private, not-for-profit organization dedicated to delivering community focused social and support services. As an equal employment opportunity employer, the organization promotes an inclusive and collaborative work environment that encourages growth and development.

Role overview

The Human Resources and Administrative Assistant role is proactive and detail oriented, supporting HR functions including talent management, employee relations, and administrative processes. The position also provides payroll support as part of the business office, on site in Shelbyville, IL.