Human Resources and Payroll Coordinator

The HR and payroll coordinator role supports payroll execution, HR administration, benefits management, and related accounting tasks throughout the employee lifecycle from onboarding to offboarding.

Responsibilities

• Process payroll promptly and accurately via QuickBooks.
• Keep payroll records up to date and ensure compliance with federal, state, and local laws.
• Prepare and issue payroll checks.
• Perform reconciliations for all entities.
• Initiate outgoing ACH payments.
• Administer Positive Pay submissions.
• Manage incoming invoices.
• Support financial recordkeeping and accounting administration.
• Assist with month-end and year-end close activities.
• Coordinate new hire onboarding, including processing employment documentation.
• Prepare and issue offer letters.
• Maintain personnel files and HR records.
• Process employee status change forms.
• Coordinate employee meetings and support employee relations matters.
• Track and manage annual performance review processes.
• Administer corrective action documentation and tracking.
• Prepare and maintain incident reports and related documentation.
• Coordinate terminations, including exit procedures and necessary documentation.
• Maintain termination checklists and ensure removal of access from STMW systems.
• Maintain confidentiality of employee and company information.
• Enroll new hires in Employee Navigator and eligible benefit programs.
• Administer benefits via Employee Navigator, BCBS, and AFLAC platforms.
• Process benefits changes and updates due to qualifying life events.
• Coordinate the termination of benefits for departing employees.
• Maintain accurate benefit records and ensure plan compliance.
• Coordinate monthly training programs and maintain training records.
• Monitor training completion and ensure compliance requirements.
• Maintain HR compliance documentation and records.
• Assist in communicating and implementing HR policies.
• Prepare and distribute AR balance reports via email.
• Generate monthly profit and loss statements and additional financial reports.
• Compile HR and operational reports as requested by management.
• Maintain accurate records and tracking systems.
• Support management on special projects and administrative initiatives.

Requirements

• At least three years of experience in HR, payroll, accounting, or administrative support.
• Proficiency with QuickBooks is required.
• Strong knowledge of payroll processes and HR practices.
• Proficiency in QuickBooks and the Microsoft Office suite.
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Ability to handle confidential information with discretion.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving skills and experience with employee relations.
• Knowledge of employment laws and HR compliance requirements.

Technologies

• QuickBooks
• Employee Navigator
• Microsoft Office Suite
• BCBS
• AFLAC

Benefits

• Competitive salary and benefits package
• Medical and dental insurance
• Paid vacation
• Sick time
• Paid holidays
• Professional growth opportunities in a growing company

Work Location

Onsite in Taylor, TX