Human Resources Coordinator

PETRO-DIAMOND INC is seeking a hands-on Human Resources Coordinator to support daily HR operations and help deliver special projects across the organization. This entry-level role blends people-focused HR coordination with practical office administration for both the corporate office and the terminal facility, while also acting as a liaison with Mitsubishi Corporation in Japan for logistics and administrative matters.

Based in Long Beach, CA and onsite, this position supports recruiting and onboarding, maintains employee records in alignment with federal and state requirements, and provides coordination for employee programs, events, and key administrative workflows. The hourly salary range is USD 33 to 37, with a minimum of 2 years of relevant experience.

Key Responsibilities

• Support recruiting by screening resumes, contacting qualified candidates, and scheduling interviews with the hiring team.
• Coordinate new hire orientation by compiling new hire paperwork and ensuring background checks are completed prior to employment.
• Manage employee record and document upkeep to ensure accuracy and compliance with applicable federal and state labor legislation.
• Assist in the execution of HR policies and procedures.
• Coordinate engagement initiatives and company events, including vendor research and tracking budget and costs.
• Manage new hire benefits enrollment, qualified changes, and terminations.
• Maintain records of incidents and injuries to support worker’s compensation compliance.
• Serve as backup for payroll processing.
• Update organizational charts and contact lists as needed.
• Act as a first point of contact for vendor and general public inquiries via calls and in-person visits.
• Support corporate office operations including receiving and distributing deliveries, opening/sorting daily mail, and processing business card requests.
• Maintain inventory of supplies for PDI and PDTC and provide monthly purchase orders for processing to the HR Manager.
• Support corporate office document control including logistics for organization and storage.
• Provide support for building maintenance needs as they arise.
• Support quarterly Board of Directors logistics, including collecting attendee availability, consolidating presentation materials, arranging meeting venues and dinners, coordinating shareholders and visitors, and managing travel arrangements and hotel reservations.
• Support periodic shareholder reporting and coordinate with Mitsubishi Corporation in Japan for approval of credit renewals.
• Complete other recurring compliance-related submissions.

Requirements

• Bachelor’s degree required, preferably in Human Resources or Accounting.
• Fully bilingual English and Japanese.
• Petroleum distribution industry experience is highly preferred.
• Experience working with C-level upper management.
• Ability to work in an extremely fast-paced environment.
• 2 to 3 years of experience using HRIS and ATS.
• Strong attention to detail, excellent organization and presentation skills, and fast, accurate data processing and analysis.
• Ability to manage cut-off tasks and dates, respond quickly to shifting business priorities, and follow internal controls.
• Strong professionalism and integrity when handling confidential information.
• Excellent verbal and written communication, including email etiquette.
• Proactive attitude.
• Must be able to lift 35 pounds as needed.

Technologies

• HRIS
• ATS