Human Resources (HR) Coordinator

Mission Edge is hiring a hybrid HR Coordinator in San Diego to deliver hands-on HR support for fiscally sponsored projects and the internal team.

Responsibilities

• Own the administrative side of onboarding for new hires, including preparing offer letters, new-hire documents, I-9s, and Paylocity setup in advance
• Handle onboarding filing and recap emails after onboarding, while HR leadership leads the day-of onboarding
• Prepare, send, and file Change of Status forms and route them to HR Operations for Paylocity updates
• Support the HR Operations Manager with day-to-day administrative tasks for internal and fiscally sponsored employees (filings, audits, monthly checks, and related coordination)
• Assist HR leadership with bi-weekly payroll by preparing the payroll package for internal and fiscally sponsored employees and presenting it for review and final processing
• Coordinate payroll deadline reminders with the fiscal sponsorship team to ensure timesheets are submitted on time
• Under the oversight of the HR Operations Manager and CHRO, prepare and complete compliance review of Master Service Agreements (MSAs) and Independent Contractor (IC) Agreements in line with applicable regulatory requirements for Mission Edge, Nonprofit Solutions, and fiscally sponsored projects
• Plan, organize, and execute parties, retreats, and team gatherings, with strong organization and communication
• Support culture and employee experience for a largely remote, nationwide team through thoughtful virtual moments, traditions, and surprises
• Curate and mail remote goodie boxes and coordinate employee appreciation (wins, birthdays, anniversaries), including special errands as needed (cakes, flowers, and other appropriate gestures)
• Coordinate “Cheers for Peers” recognition and help keep the office welcoming and event-ready, including occasional storage-unit runs

Requirements

• High school diploma required
• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
• 1–2 years of HR, administrative, event, or office coordination experience preferred
• Familiarity with Google Workspace and Microsoft Office
• HRIS familiarity (examples provided: Paylocity) is a plus
• Valid driver’s license and reliable transportation for occasional errands, events, and storage-unit runs
• Discretion with confidential employee information
• Local to San Diego, CA (no relocation offered); candidates should be able to commute within San Diego County
• Must be legally authorized to work in the U.S. (sponsorship not available)
• Pre-employment background check required

Technologies

• Google Workspace
• Microsoft Office
• Paylocity

Benefits

• Competitive hourly wage: $24–$28/hour depending on experience
• Paid vacation, sick time, and holidays
• Paid day off for your birthday
• Paid volunteer time off
• Cell phone and internet stipend
• Retirement plan with company match
• Comprehensive health and wellness programs
• Flexible hybrid work arrangements

Work Environment & Physical Requirements

• Primarily office-based work; regularly sits at a computer station and operates electronic equipment 6 to 8 hours per day
• Occasionally lifts, carries, and positions objects up to 20 pounds
• Occasional local travel for errands, events, and storage unit trips
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

Additional Information

• Reporting to the HR Operations Manager
• Non-exempt, hourly role eligible for overtime in accordance with applicable law
• Hybrid role combining remote work, time in the office, and occasional onsite visits to client offices
• Role focus: hands-on HR support across onboarding, recruitment support, staff training coordination, compliance, payroll support, benefits administration, and other high-touch HR projects

What Success Looks Like

• New hires experience a smooth, warm, and well-documented onboarding from day one
• Team members in San Diego and across the country feel genuinely seen, appreciated, and connected
• Events and celebrations feel fresh, fun, and distinctly Mission Edge
• HR records, filing, and Change of Status paperwork are accurate and current
• Culture and HR process improvements are identified proactively and followed through
• Continuous improvement mindset in daily operations

What We Believe

• Enjoy the Journey
• Be Transparent
• Never Settle
• Leverage Our Circle
• Teach By Doing