Human Resources Manager

Responsibilities

• Serve as the primary HR contact for employees and leaders, guiding policies, employee relations, and people operations.
• Maintain strict compliance with federal, state, and local laws, with expert knowledge of California HR requirements such as wage and hour, meal/rest, leave laws, pay transparency, PTO, and termination rules.
• Oversee compliance for a dispersed workforce across CA, MD, VA, HI, FL, NM, DE, and other states.
• Own policy development across the organization, manage the Employee Handbook, and maintain state-specific addenda.
• Complete and submit HR compliance reporting including VETS-4212, EEO-1, ACA, OSHA 300 logs, and related filings.
• Ensure HR compliance for government contracting programs including SCA, OFCCP, wage determinations, and audit readiness.
• Lead employee relations investigations, implement corrective actions, and mitigate risk.
• Oversee I-9 processing, employment eligibility, personnel file integrity, and HR recordkeeping.
• Support internal and external audits across HR, payroll, ISO, and government contract audits.
• Conduct regular payroll and personnel audits with emphasis on California payroll accuracy, PTO accruals, LWOP tracking, and backpay adjustments.
• Administer all benefit programs (health, dental, vision, life, voluntary plans, 401(k)).
• Lead Open Enrollment strategy, communication, and execution.
• Manage compensation actions, conducts salary analysis, and ensure pay accuracy across states, with focus on California.
• Oversee all leave programs (FMLA, ADA, state leave laws, accommodations) and related processes.
• Provide proactive employee communications to ensure understanding of benefits and total rewards.
• Partner with recruiting to ensure compliant, efficient hiring for technical and cleared talent supporting federal customers.
• Lead strategic workforce planning, forecasting needs, identifying gaps, and aligning talent to mission and contract requirements.
• Own onboarding and offboarding process optimization for a consistent, high-quality experience nationwide.
• Oversee documentation, policy training, systems setup, benefits enrollment, and day-one readiness.
• Maintain and improve the IDP workflow and support succession planning efforts.
• Track and report key HR metrics including turnover, hiring velocity, demographics, DEI trends, and engagement indicators.
• Support proposal development with HR-related writing.
• Lead culture-building and engagement programs across a remote and distributed workforce.
• Plan and coordinate events, recognition programs, surveys, and wellness initiatives.
• Manage SWAG inventory, distribution, and new-hire experience assets.
• Develop and deliver HR communications and employee education campaigns.
• Support contract transitions, workforce mapping, phase-ins/outs, and customer expectations.
• Maintain HR and recruiting metrics for contract reviews and CPARS support.
• Ensure contractually required HR deliverables are met accurately and on time.
• Advise Program Managers on workforce planning, performance concerns, and employee development.
• Support veteran hiring initiatives and employer branding in the federal contracting space.
• Serve as the HR owner for Unanet and Paycom, including timekeeping, project accounting, HRIS, payroll, benefits, and time and attendance.
• Lead HR process automation, workflow improvements, and policy digitization efforts.
• Maintain HR SharePoint sites, dashboards, policy libraries, and automated workflows.
• Partner on website updates and employer brand initiatives.
• Represent ProSync at job fairs, conferences, and industry events.
• Lead special projects focused on process optimization, cost savings, and system modernization.

Requirements

• 5–7+ years of progressive HR generalist or manager experience, preferably in government contracting.
• Strong expertise in California employment law is required.
• Experience supporting dispersed or remote workforces across multiple states.
• Proven success in HR compliance, investigations, and risk mitigation.
• Experience with Unanet and Paycom is required.
• Demonstrated ability to streamline onboarding and offboarding workflows.
• Strong communication, leadership, and problem-solving skills.
• Experience supporting DoD/Navy programs is highly preferred.
• Ability to manage multiple projects and deadlines in a fast-paced environment.

Technologies

• Adobe Systems / Adobe Creative Cloud
• CallTower
• CCSI / eFax
• eFax
• Microsoft (Windows, Office 365, Teams, Azure)
• Pitney Bowes
• Unanet
• Paycom
• Goldfax
• Workable
• SharePoint Online

Benefits

• Comprehensive Health Benefits package and 401K retirement plan, plus employee assistance program supporting mental health and well-being.
• Company-sponsored continuing education program to pursue degrees or certifications.
• Generous Paid Time Off and 11 paid holidays per year, with flexible work options to support work-life balance.