Payroll & Human Resource Specialist

At Coffman Excavation, this on-site Payroll & HR Specialist role sits at the intersection of payroll administration and people operations within a busy construction setting in Oregon City. The position covers payroll for both union and non-union crews, benefits management, and HR tasks, helping keep payroll accuracy, compliance, and workforce programs aligned with project needs across multiple states.

Responsibilities

• Manage weekly payroll for approximately 30 non-union employees, handling tax remittances and garnishments.
• Process and assist with weekly payroll for roughly 200 union employees across multiple states, including tax payments and garnishments.
• Support the management and reporting of certified payroll requirements.
• Maintain accurate vacation and sick leave accruals and ensure timely updates.
• Prepare quarterly and annual payroll tax filings to various agencies.
• Assist in compiling monthly union reports to Operators and Laborers Unions in different states.
• Support all new-hire dispatching requests and set up new employees in the payroll system.
• Coordinate and manage annual audits for unions and workers’ compensation programs.
• Assist with market recovery calculations for unions when applicable.
• Process monthly workers’ compensation entries and allocate costs to OCIP (Owner-Contractor Insurance Program) policies.
• Reconcile payroll accruals to the general ledger.
• Serve as a member of Coffman’s HR Team, handling benefits, disciplinary documentation, workers’ compensation claims, light-duty assignments, and layoffs.

Requirements

• Experience in the construction industry.
• In-house payroll processing for both union and non-union staff.
• Five or more years of relevant experience preferred.
• Accurate data entry skills.
• Solid knowledge of payroll tax reporting and applicable laws.
• Experience administering company benefits and a strong understanding of employee handbooks.
• Effective verbal and written communication abilities.
• Experience with Viewpoint Construction Accounting Software is a plus.

Technologies

Viewpoint Construction Accounting Software

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Long-term disability insurance
• Employee assistance program
• Paid vacation
• Paid holidays
• Profit sharing
• Vision insurance
• Life insurance

Schedule

• Monday through Friday: 8:00 am to 5:00 pm

Salary

Annual salary range of $80,000 to $100,000, dependent on experience and qualifications.

Application Questions

• Do you have experience with processing payroll in-house?
• Do you have experience working with unions?
• Do you have experience in the construction industry?

Work Location

In person