Talent Acquisition Assistant

DistributionNOW is seeking a Talent Acquisition Assistant to support end-to-end recruiting operations, from attracting candidates to onboarding and ongoing talent management. This onsite Houston, TX role combines structured process work with opportunities to improve recruiting workflows, support performance management cycles, and help track talent outcomes through analytics.

What you’ll do

• Support the recruiting team with job board postings, background checks, interview scheduling, and day-to-day coordination of recruiting activities.
• Assist with performance review cycles by helping ensure timely execution and employee participation.
• Serve as a resource to employees and managers on performance management tools and processes.
• Handle basic management inquiries related to job postings and recruiting materials, and train associates on recruiting technology.
• Manage pre-employment tasks, including candidate and hiring manager communication, background check coordination, and document collection.
• Ensure recruiting process and ATS (Workday) compliance with company policy and applicable labor laws.
• Track talent metrics such as time to hire, employee retention, and performance trends.
• Monitor recruiting event and campaign success rates by tracking attendees through the hiring process.
• Identify issues impacting talent workflows and support process improvements.
• Oversee referral bonus program administration, including reviewing requests, confirming eligibility, obtaining approval, and coordinating with payroll.
• Complete general administrative work such as recruiting metrics data entry, returning calls and emails, and generating standard weekly and monthly HR reports.
• Contribute to strategic talent projects such as tool implementation and audits, and support recruiting and talent needs on special projects.

What you bring

• Bachelor’s degree in HR, Business Administration, or a related field (or equivalent experience).
• 2+ years of experience in talent operations, HR coordination, or recruitment.
• Superb attention to detail and strong written and verbal communication skills.
• Strong organizational and time-management skills, with the ability to handle multiple priorities in a fast-paced environment.
• Proven ability to deliver high-quality internal and external customer service in a high-volume, fast-paced setting while managing multiple projects.
• Knowledge of HR compliance and labor laws.
• Familiarity with talent analytics and workforce planning.
• Experience with recruiting tools and applicant tracking systems (ATS), such as Workday, iCIMS, or similar.
• Proficiency with applicant tracking software and the Microsoft Office Suite.
• Understanding of recruitment marketing tools or social media platforms.
• Data analysis skills to track and optimize recruiting metrics.
• Ability to work across multiple time zones and travel as needed for recruitment or other HR events.

Tools you’ll use

Workday, ATS, iCIMS, Microsoft Office Suite

Work environment

• Primarily office-based work, requiring the ability to sit and/or stand for extended periods.
• For additional position-specific physical and mental demands, contact Human Resources.
• Reasonable accommodation may be made to enable individuals to perform essential functions.