Talent Acquisition Coordinator

Support the Talent Acquisition team by coordinating recruiting operations, interview logistics, candidate sourcing support, and ATS administration in a hybrid contract role.

Responsibilities

• Support Talent Partners across the full recruiting lifecycle by owning administrative, operational, sourcing, and coordination tasks while adapting to shifting priorities
• Build and maintain interview plans, interview stages, scorecards, interviewer assignments, and related recruiting workflows in Greenhouse
• Ensure accurate ATS data throughout the recruiting process
• Coordinate candidate interviews with hiring managers, interview teams, senior leaders, and executives using effective, timely communication
• Resolve scheduling conflicts and limited calendar availability to keep interviews moving
• Own scheduling challenges through resolution, reducing the need for repeated Talent Partner intervention or escalation
• Apply sourcing strategies, search techniques, and role-specific talent profiles to help identify qualified candidates
• Assist with candidate outreach and follow-up activities as needed
• Help maintain recruiting reports, trackers, pipeline updates, and other recruiting data as requested
• Adapt quickly to changing hiring priorities and provide additional capacity where needed
• Identify opportunities to improve recruiting and administrative processes, reduce manual work, and increase efficiency
• Deliver a high level of service to candidates, hiring managers, and internal partners throughout the hiring process
• Perform additional duties as assigned

Requirements

• Highly organized with strong attention to detail and data accuracy
• Proactive, resourceful problem-solving with the ability to operate effectively in grey areas
• Ability to determine next steps and take ownership without continual direction
• Comfort interacting with hiring managers, senior leaders, candidates, and cross-functional partners
• Ability to manage complex calendars and work directly with interviewers to remove scheduling barriers
• Strong written and verbal communication skills
• Ability to quickly learn new systems, processes, sourcing techniques, and changing responsibilities
• Strong follow-through and sense of urgency
• Candidate-focused, customer-service-oriented mindset
• Ability to handle confidential candidate and employee information appropriately
• Comfort working in a fast-paced environment with shifting daily priorities
• Willingness to step in wherever support is needed to keep recruiting moving
• Minimum 1 year experience in Talent Acquisition, recruiting coordination, recruiting operations, HR operations, administrative support, executive coordination, or a related role (preferred)
• Experience managing multiple priorities, deadlines, and stakeholders simultaneously
• Experience coordinating complex calendars and/or interviews across multiple participants
• Experience working within an ATS or similar business technology (ideally Greenhouse)
• Experience conducting candidate research, talent sourcing, reviewing high-volume applications, or working with LinkedIn Recruiter (preferred)

Technologies

• Greenhouse
• ATS
• HR system
• CRM
• LinkedIn Recruiter

Compensation

• $4,000 per month

Work Location & Schedule

• Hybrid contract role
• Preference for candidates located in Troy, MI, Atlanta, GA, or Indianapolis, IN
• If converted to a direct employee: hybrid work model of four days onsite and one day remote for those within commuting distance of a company office

Assignment Details

• Compensation: $4,000 per month
• 40 hours per week
• Initial 3+ month contract
• Extension possible based on business needs and performance
• Potential opportunity to convert to a direct-hire employee

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