Talent Acquisition Specialist

APSI Construction Management is hiring a Talent Acquisition Specialist to support full-cycle recruiting for construction management and project support roles in Irvine.

Responsibilities

• Promote company culture and values; contribute new approaches, policies, and procedures to support continuous improvement for the Talent Acquisition (TA) team
• Own the talent acquisition lifecycle, including posting requisitions on an Applicant Tracking System (ATS) and social media platforms, sourcing and pre-screening applicants, and identifying best-fit candidates
• Coordinate hiring manager review by sharing qualified candidates, scheduling interviews and/or candidate site visits, and supporting offer letter creation and extension
• Manage background screening and reference checks, then initiate onboarding to support a smooth transition
• Partner with hiring managers to define talent needs and position requirements; develop clear, accurate job descriptions and postings to fill requisitions on time
• Source candidates via multiple channels, including job boards, staffing agencies, networking, social media, and other recruiting platforms
• Review resumes, conduct initial screenings, document pre-screening notes, and coordinate interview steps with hiring managers
• Maintain timely, professional candidate communication and gather feedback from candidates and hiring managers to improve the hiring experience
• Prepare employment documentation, complete required personnel documentation, and coordinate pre-employment requirements tied to onboarding
• Maintain accurate, up-to-date candidate records in the ATS and internal database; track recruiting activity, hiring progress, recruiting trackers, and provide staffing updates and recruitment reports to HR, Operations, and leadership
• Collaborate with HR and Marketing to ensure required documentation (including exclusivity agreements and client submission materials) is accurate, complete, and submitted on time
• Serve as a trusted advisor to hiring managers with talent market insights and recruiting best practices
• Identify new job boards, platforms, and networking methods to attract top talent
• Build relationships and provide high-level customer service to candidates, HR and Operations teams, hiring managers, and other stakeholders
• Participate in team huddles and kick-off meetings; provide recruitment updates
• Support TA initiatives, departmental projects, process enhancements, and administrative activities
• Develop new strategies and programs to attract applicants and address acquisition challenges, working with Operations Managers, HR, and Marketing to promote APSI Construction Management as an employer of choice
• Perform additional Talent Acquisition-related responsibilities and other duties as assigned

Requirements

• Bachelor’s degree in Business Administration, Human Resources, or a related field from an accredited institution
• Minimum of 3 years of progressive experience in Talent Acquisition
• Experience with LinkedIn Recruiter and related social media platforms is required
• MS Office Suite proficiency is required; ADP experience preferred
• Recruiting experience within the construction industry is strongly preferred
• Must have access to reliable high-speed internet and an appropriate workspace to work remotely, as needed
• Ability to interact and communicate effectively with employees at all levels, management, and applicants/candidates
• High degree of integrity and confidentiality; strong discretion
• Ability to work independently with minimal supervision while collaborating effectively with others
• Attention to detail and ability to manage TA programs and processes against deadlines
• Strong organizational, problem-solving, analytical, written, and verbal communication skills
• Ability to manage multiple priorities and requisitions in a fast-paced environment

Technologies

• Applicant Tracking System (ATS)
• LinkedIn Recruiter
• MS Office Suite
• ADP

Benefits

• $60,000 to $70,000 per year plus benefits

Work Model

• Typically Monday through Friday, 8:00am to 5:00pm
• Occasional overtime or weekend work may be required based on business needs, hiring priorities, and deadlines
• Initially onsite to support onboarding, training, and team integration
• After a successful introductory period, hybrid or remote transition may be possible based on performance and business needs
• Occasional future travel may be required for recruiting activities such as career fairs, hiring events, conferences, or other talent acquisition initiatives

Physical Requirements

• Frequently required to sit; use hands and fingers to operate office equipment; reach with hands and arms; communicate effectively through speaking and listening
• Regularly uses computers, keyboards, telephones, and other standard office equipment; required to view a computer monitor for extended periods
• Specific vision abilities required: close vision, peripheral vision, depth perception, and ability to adjust focus
• May occasionally work on-site at office locations or off-site venues for meetings, recruiting events, or other business activities
• May require lifting and/or moving materials up to 25 pounds