Human Resources Assistant (Spanish Speaking Required) (PHR or SHRM CP Preferred)

The Human Resources Assistant supports the HR Manager with recruitment, benefits, employee relations, health and safety, staff development and training, and policies for Maryknoll Sisters Mission Services, including Spanish-language support.

Responsibilities

• Reviews Maryknoll Sisters policies and procedures with new hires and current staff, answering questions as they arise.
• Assists employees with benefits inquiries and coordinates with brokers on health, dental, pension, and other programs.
• Manages inquiries about open positions via phone and email.
• Assists with interviews and translates questions and benefit information into Spanish as needed.
• Conducts individual new employee orientations on the first day and coordinates follow-up with payroll and department supervisors/managers.
• Assists in the exit interview process.
• Serves as the primary point of contact for staff requests and questions.
• Co-manages the employee benefits program, including medical, dental, vision, life insurance, Employee Assistance Program, Archdiocesan Pension Plan, Tax Deferred Annuity, and optional benefits.
• Coordinates pre-employment screening, including background checks, reference checks, employment verification, and pre-employment physicals.
• Schedules interviews and meetings with applicants and managers/supervisors.
• Ensures compliance with COBRA, FMLA, Workers’ Compensation, Disability, and Leave of Absence guidelines by preparing letters and related paperwork as directed.
• Processes paperwork for new employees and terminations and submits documentation to the Payroll Office.
• Calculates and inputs time off allocations in ADP Workforce Now for new employees and status changes; forwards Payroll Change forms to Payroll.
• Maintains HR data in ADP Workforce Now and backs up changes with Payroll.
• Provides clerical support for HR events such as Employee Recognition, benefit consultant visits, and holiday activities.
• Verifies I-9 information and maintains current records.
• Completes monthly reports regarding employee status and changes.
• Maintains employee files in compliance with applicable laws; prepares files for audits.
• Generates status change notifications (tax information, salary assignments, title changes) and forwards them to Payroll.
• Completes annual reporting for the EEOC-1 and Archdiocese of NY Pension Office.
• Responds to employment verification requests from government and private agencies.
• As directed, assumes certain responsibilities for the HR Office in the absence of the HR Manager to ensure smooth operation.
• Provides back-up for the Payroll Clerk, as needed.
• Handles special projects and assists as needed.
• Other duties as assigned.

Requirements

• Onsite location in Ossining, NY.
• Salary of USD 27 per hour.
• Minimum 3-5 years of experience in Human Resources.
• Associate or Bachelor's degree, preferably in Human Resources or Business Administration.
• Excellent Spanish language skills (speaking, reading, writing) with the ability to draft documents in English and Spanish.
• Ability to interact well with employees and Sisters at all levels; professional demeanor.
• Knowledge of Local, State and Federal employment laws and regulations.
• Ability to work independently, take initiative, and manage multiple tasks in a dynamic environment.
• Strong confidentiality and discretion with sensitive information.
• Proficiency in Microsoft Office Suite and ADP Workforce Now; intermediate Outlook, Word, and Excel skills.
• Ability to process numerical data and maintain accurate records.
• Excellent written and verbal communication skills.
• PHR or SHRM-CP preferred.

Technologies

• ADP Workforce Now
• Microsoft Office Suite
• Outlook
• Word
• Excel

Benefits

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Other Functions

• As directed, assumes certain responsibilities for the HR Office in the absence of the HR Manager to ensure smooth functioning.
• Provides back-up for the Payroll Clerk, as needed.
• Handles special projects and assists as needed.
• Other duties as assigned.