Human Resources Coordinator

What we offer

City of Hutto presents an onsite opportunity in Live Oak, Texas for an entry‑level Human Resources Coordinator. The role carries a salary range of $58,869 to $64,980 per year and focuses on day‑to‑day HR operations. You will handle documentation, records management, recruitment and onboarding logistics, open enrollment, and HRIS updates while serving as a friendly first point of contact for routine HR questions.

Key responsibilities

• Manage HR administrative workflows to ensure documents, forms, approvals, and follow‑ups are completed accurately and on time.
• Process, route, track, and maintain Employee Action Forms, personnel action forms, pay change documentation, and other HR/payroll records.
• Coordinate with Payroll and Finance to ensure HR documentation is complete, accurate, and submitted by established deadlines.
• Maintain employee personnel files and HR records in line with City procedures, confidentiality standards, and records retention requirements.
• Administer administrative recruitment activities, including job postings, applicant communications, interview scheduling, interview packets, hiring documentation, and file maintenance.
• Oversee the administrative onboarding process for new hires, including onboarding materials, required forms, onboarding checklists, employee records, and HRIS updates.
• Track pre‑employment requirements such as background checks, drug screens, physicals, reference checks, and related hiring documentation as assigned.
• Keep employee information up to date in HR systems, spreadsheets, and tracking documents.
• Provide administrative support for open enrollment, including preparing materials, tracking forms, scheduling meetings, maintaining records, and following up with employees as needed.
• Maintain training records and coordinate administrative logistics for employee training, including registration, scheduling, attendance tracking, and preparation of materials.
• Serve as a point of contact for routine HR questions and route complex or policy‑related matters to the appropriate HR staff.
• Monitor assigned HR administrative workflows and follow up with employees, supervisors, Payroll, Finance, and HR staff to support timely completion.
• Maintain organized HR tracking tools, checklists, calendars, and workflow documents to support department operations and deadlines.
• Prepare routine HR correspondence, forms, reports, and employee communications as directed.
• Support employee events, wellness initiatives, recognition programs, and department communications through coordination, scheduling, tracking, and records maintenance.
• Maintain confidentiality of sensitive employee, medical, payroll, and personnel information.
• Provide professional and courteous customer service to employees, applicants, supervisors, vendors, and the public.
• Performs other duties as assigned.

Requirements

• High school diploma or GED equivalent required.
• Two (2) years of administrative support, office support, customer service, records management, payroll support, or related experience required.

Technologies

• Microsoft Office (Word, Excel, Outlook, Teams)
• HRIS
• Applicant Tracking System

Core values

• Integrity: Communicating honestly, being accountable, upholding moral principles, and supporting the organization’s values.
• Collaboration: Valuing teamwork and celebrating positive outcomes together.
• Consistency: Producing a dependable standard of work in the workplace.
• Servant leadership: Actively listening to exert a positive influence.
• Mutual respect: Valuing opportunity, unique contributions, and one another.
• Forward-thinking: Considering needs, listening to team members, and thinking innovatively.