Human Resources Generalist

Responsibilities

• Prepare and issue offer letters and background check materials after a verbal contingent offer is accepted.
• Coordinate background clearances through the Justice Center, Staff Exclusion List, State Central Registry, and K-Checks.
• Enter driver license details into the LENS DMV Database and monitor updates.
• Administer and track the status of reference checks and background verifications.
• Serve as the primary contact for completing Pre-Employment paperwork.
• Complete I-9 forms and employment verification requests.
• Oversee onboarding progress and collaborate with the Director of Human Resources, the hiring manager, and candidates to ensure a seamless process.
• Draft and distribute employment offer letters after HR leadership approval.
• Maintain steady communication with candidates from start of onboarding through day one of employment.
• Organize and maintain employee personal files, including filing and creating personnel folders.
• Act as the point of contact for new hires regarding post-offer inquiries such as Orientation and scheduling.
• Address background-related issues in consultation with the Director of Human Resources.
• Coordinate reference checking.
• Maintain an active roster of onboarded employees and those in onboarding.
• Manage and update the internal Applicant Tracking System during the hiring process.
• Guide new hires through onboarding and training activities.
• Handle confidential and sensitive information with discretion.
• Provide guidance to managers, supervisors, and employees on HR policies, procedures, and leaves.
• Collaborate with stakeholders to oversee core HR processes including FMLA, PFL, Workers' Compensation, and Disability.
• Manage day-to-day leave administration and related activities.
• Oversee Department of Labor correspondences.
• Support risk management programs including workers' compensation and related efforts.
• Process accommodation requests, facilitate focus groups, and assist with recognition, team building, and employee engagement initiatives.
• Represent PCMH at unemployment hearings, disciplinary meetings, and other events as needed.
• Partner with HR leadership to develop recruiting strategies, manage job postings, conduct interviews, and participate in job fairs when appropriate.
• Contribute to recruitment for exempt, nonexempt, and temporary roles.
• Post job ads, screen applicants, and distribute resumes to the appropriate personnel; reach out to viable candidates and schedule interviews.
• Develop data analysis reports such as turnover, salary trends, and attendance metrics.
• Conduct research, manage projects, and create internal communications as assigned.
• Serve as the internal and external business partner for all sites.
• Administer various HR plans and procedures for all personnel; assist in updating the employee handbook and policies.
• Collaborate with management to understand program operations, assess HR needs, and provide solutions to support objectives and staff development.
• Participate in meetings, seminars, and webinars to stay current on employment laws and HR best practices.
• Assist in evaluating reports and results relative to goals; recommend policy or process improvements to boost efficiency.
• Maintain HRIS records and generate reports from the database.
• Send biweekly payroll notices detailing new hires, terminations, and transfers.
• Recommend process, customer service, and policy improvements for leadership approval before implementation.
• Generate and maintain reports using Paycom tools; support standard reports and ensure data integrity through queries and analysis.
• Train new system users as needed.
• Monitor Paycom and HRIS trends to enhance service development and HR technology capabilities.
• Maintain compliance with federal and state employment laws.
• Respond to general employee inquiries and provide guidance as needed.
• Route departmental calls to the appropriate personnel or department.
• Enter data into Paycom and manage HR records accordingly.
• Sort and distribute mail and track employee changes in files.
• Assist staff with Paycom issues including password resets and account unlocks.
• Create ID templates, print badges, photograph staff, and upload photos into Paycom.
• Develop strong relationships with internal hiring managers and external sources; troubleshoot Paycom issues with the system team.
• Adhere to PCMH HR policies and procedures and assist with special projects as assigned by HR leadership or executive management.
• Create event flyers for partner organizations and obtain required approvals.

Requirements

• Bachelor's degree in Human Resources or a related field.
• Minimum 2 to 5 years of HR experience, preferably in a multi-location environment.
• Working knowledge of applicable Federal, State and Local employment laws and regulations, including FLSA, ADA, and FMLA.
• Technical proficiency in Microsoft Office and Paycom.

Technologies

• Paycom
• LENS DMV Database

Education and Experience

• Bachelor's degree in Human Resources or related field required.
• Minimum 2-5 years of HR experience, preferably in a multi-location environment.
• Working knowledge of federal, state, and local employment laws including FLSA, ADA, and FMLA.
• Technical proficiency in Microsoft Office and Paycom.