Human Resources Payroll Coordinator

Celebrations! Party Rentals and Tents offers a stable, benefits-forward environment on site in Sacramento. You will contribute to human resources, payroll, safety, and employee services, using bilingual English and Spanish to support a diverse workforce. The role offers a competitive hourly pay range of $28 to $32, a broad benefits package, and opportunities to influence onboarding, open enrollment, and process improvements. A high school diploma or equivalent and at least two years of HR experience are required.

Benefits

• 401(k)
• Dental insurance
• Employer-provided health insurance
• Paid time off
• Vision insurance
• Employee discount

Responsibilities

• Coordinate onboarding and offboarding activities, including new hire paperwork, employment verification, system updates, file setup, final pay, benefits notices, and related documentation.
• Maintain accurate and confidential employee, payroll, benefits, and HR records.
• Support recruiting efforts, including interview coordination, candidate communication, background checks, and pre-employment requirements.
• Respond to employee questions about policies, procedures, benefits, payroll, timekeeping, and general employment matters.
• Process and document employee changes such as promotions, transfers, wage changes, schedule changes, and position updates.
• Support compliance with employment laws, company policies, and internal procedures.
• Assist with employee relations documentation, including attendance records, corrective actions, investigations, and performance-related records.
• Coordinate with HR, payroll, safety, benefits, legal, or other consultants and vendors to support compliance, resolve issues, and improve internal processes.
• Contribute to process improvements across HR, payroll, safety, onboarding, records management, and employee communication.
• Maintain confidentiality and professionalism when handling sensitive employee information.
• Bilingual Employee Support – English & Spanish to assist a diverse workforce.
• Coordinate enrollment, changes, and terminations for health, dental, vision, 401(k), and other company-sponsored benefits.
• Assist employees with benefits questions and enrollment processes.
• Maintain accurate benefits records and coordinate with providers, brokers, payroll providers, and internal teams.
• Track eligibility dates and ensure timely benefit notices and documentation.
• Support annual open enrollment activities, including employee communication, forms, system updates, and follow-up.

Safety Responsibilities

• Support administration of workplace safety programs, policies, procedures, training requirements, and related compliance documentation.
• Coordinate safety trainings, toolbox talks, employee acknowledgments, and required safety recordkeeping.
• Maintain safety training records, inspection forms, incident reports, workplace postings, and safety materials.
• Conduct or assist with safety inspections, audits, incident investigations, and follow-up on corrective actions.
• Report safety concerns to management and help ensure employees understand and follow safety policies.
• Assist with workers’ compensation claim administration, including incident reports, claim forms, medical documentation, modified duty tracking, and related communication.
• Other duties as assigned.

Payroll Responsibilities

• Review timekeeping records for accuracy and address missing punches, meal period issues, overtime discrepancies, and approvals.
• Process payroll changes, including new hires, terminations, wage changes, promotions, job changes, deductions, and benefits changes.
• Maintain accurate records of earnings, deductions, hours worked, paid time off, and other payroll data.
• Generate and distribute pay stubs, direct deposit receipts, manual checks, tax forms, W‑2s, 1095‑Cs, and related documents.
• Respond to employee payroll questions regarding pay discrepancies, deductions, tax withholdings, timekeeping, and direct deposit issues.
• Maintain strict confidentiality of payroll information and employee data.
• Disburse payroll checks and direct deposits on payday as needed.
• Ensure payroll practices comply with company policy and applicable wage and hour requirements.

Requirements

• Bilingual in English and Spanish required, with the ability to read, write, speak, and translate basic workplace communications.
• Strong attention to detail and accuracy in payroll, records, and compliance documentation.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Strong interpersonal skills and the ability to work respectfully with employees at all levels.
• Ability to explain policies, payroll information, benefits, and procedures clearly.
• Knowledge of HR practices, benefits administration, and employment documentation.
• Ability to work independently and collaborate with management, supervisors, employees, vendors, and consultants.
• High school diploma or equivalent
• Minimum of 2 years of experience in human resources

Technologies

• HRIS
• Timekeeping systems