The City of St. Louis seeks a seasoned leader to head the HRIS and Records Management section, guiding HRIS operations, records management, audits and reporting onsite in St. Louis while collaborating with IT services to ensure data privacy and labor-law compliance.
Responsibilities
- Plan, organize, coordinate, and oversee the HRIS and Records Management work unit to set priorities, align with other agency functions, and ensure objectives and standards meet overall goals.
- Serve as the Department of Personnel's primary Records Custodian, excluding the Civil Service Commission, Employee Benefits Section and Employees Retirement System.
- Assess resource needs and submit requests for staff, materials, and equipment for managed operations and programs.
- Contribute to budget development and justification for the HRIS and Records Management Section.
- Establish performance evaluation standards and procedures, communicate expectations to staff, and serve as the primary evaluator for working test periods, annual, and interim ratings.
- Develop and direct the implementation of operational plans to set goals and define action steps to achieve them.
- Propose new and revised policies, procedures, and regulations to address evolving needs and improve the effectiveness of operations.
- Oversee day-to-day HRIS and Records Management operations; lead a team and report to the Deputy Director of Personnel.
- Design streamlined workflows for HRIS, including change-request protocols for employee records.
- Collaborate with Information Technology Services Agency to ensure HR systems comply with data protection laws.
- Partner with ITSA to conduct regular assessments and improvements to HRIS.
- Oversee annual and quarterly audits, ensuring timely and thorough execution; prepare final audit summaries and reports.
- Oversee the generation of reports and analytics based on HR data to support decision-making.
- Lead the implementation of new HRIS modules or system upgrades.
- Ensure adherence to data privacy regulations and City policies regarding employee information.
- Monitor HRIS compliance with labor laws and reporting requirements.
- Manage the department's HRIS inbox (personnelhcm@stlouis-mo.gov) and supervise staff responses to requests.
- Track SolarWinds tickets for HRIS and system-related issues.
- Oversee processing of secondary data modification requests and ensure timely maintenance.
- Coordinate validation testing on data sets.
- Perform other duties as assigned.
Requirements
- Bachelor’s degree in Human Resources, Business or Public Administration, or a directly related field; plus five years of professional HR experience in payroll processing and data management, or an equivalent combination of education, training, and experience.
- Qualifying experience must include at least two years supporting Oracle/HCM or similar ERP systems.
- Preference for Oracle/HCM experience.
Technologies
- HRIS
- Oracle/HCM
- ERP systems
- SolarWinds
Knowledge, Skills and Abilities
- Data Utilization: Capable of mid to upper-level data analysis, coordinating, strategizing, systemizing, and correlating operations; exercises discretion in timing and sequencing; implements and oversees decisions.
- Human Interaction: Able to manage and direct a team, provide counseling and mediation, persuade and train others, advise on policy applications, and oversee discipline, staffing, and resource planning.
- Equipment, Machinery, Tools and Materials Use: Proficient with standard office equipment such as computers, phones, printers, calculators, and related devices.
- Verbal Aptitude: Interprets and applies HR policies, employment law, union contracts, grievances, classification studies, compensation plans, and related guidelines.
- Mathematical Aptitude: Performs arithmetic operations, calculates percentages and decimals, and interprets descriptive statistics.
- Functional Reasoning: Applies planning and coordination across interrelated activities or multiple departments; navigates multiple variables to solve problems.
- Situational Reasoning: Exercises judgment, decisiveness, and creativity in directing and planning programs.
- Environmental Factors: Office setting with generally safe conditions; minimal risk from irate individuals.
- Physical Requirements: Light physical effort; extended periods at a keyboard; occasional lifting of five to ten pounds of office materials.
- Sensory Requirements: Recognizes similarities or differences in shapes and sounds to communicate and distinguish objects.
Accommodations
If you require an accommodation during the application process due to a disability or other accessibility need, contact the Office on the Disabled. The office will respect confidentiality and will not disclose disability information without your consent.
Documentation of Academic Credentials
Documentation of academic credentials must be submitted upon request. When completing the Employment History and Educational/Training History sections of the Employment Application, provide thorough details related to education, training, and experience. Resumes are not accepted in lieu of a fully completed application, and incomplete applications will not be considered.
Veterans Preference Points
To be eligible for veteran's preference points, submit a copy of your DD 214 with the Employment Application or upon request. The Director of Personnel may accept alternate documentation.
City Residence Preference Points
City residents who pass an examination and do not receive other preferences will receive five preference points on a 100-point exam. An additional one point may be added if the applicant has another preference. Residency must be established in the City for at least one year prior to filing.
May be Subject To
- Background Investigation: Pass/Fail
- Medical Examination: Pass/Fail
Job Posting
Posting date: Jun 16, 2026, 2:47:52 PM
