Human Resources Specialist

Oversee core HR operations, compliance, and employee relations for Pine Forest in Jackson, MS (onsite).

Responsibilities

• Oversee payroll, timekeeping, staffing, and benefits, including employee relations and progressive discipline.
• Ensure governmental compliance and represent the company for unemployment claims, including providing information to ADP unemployment and supporting claim responses.
• Serve as the liaison between facility and corporate HR to align with company policies and procedures and to support resident safety.
• Act as a local subject matter expert for timekeeping, Employee Self Service, and applicant recruiting systems; train other employees and maintain system integrity.
• Maintain consistency in the hiring process; complete new hire orientation and HR function paperwork.
• May screen, interview, and extend offers to candidates.
• Initiate and manage FMLA requests through corporate HR when requested; monitor employees on FMLA leave and process documentation and return to work status.
• Process employee status changes to ensure accurate pay and job information.
• Guide managers through the progressive discipline process and coordinate with corporate HR for direction and follow through.
• Provide support for unemployment and hearings (telephonic and in person) as needed.
• Fulfill production of document requests tied to legal issues, investigations, and personnel information requests.
• Assist with internal investigations, including gathering statements and documentation; act as liaison between facility and corporate HR when employment actions or corrective action may result.
• Forward employment verifications, wage information requests, and other third-party requests to the corporate HR inbox.
• Monitor timecard errors and provide guidance/approvals to ensure correct and timely payroll submission.
• Maintain strict confidentiality of HR, payroll, and Personal Health Information (PHI).
• Use the applicant tracking/recruiting system to monitor staffing and ensure staffing needs are met.
• Ensure satisfactory background checks are completed prior to hire; review unsatisfactory results with guidance from corporate recruiting office and send adverse action letters as required.
• Coordinate pre-employment drug screens (does not perform).
• Maintain accurate personnel records in compliance with state and federal laws and the company’s personnel file policy.
• Ensure terminated personnel files are removed from active records and stored securely (on or off-site) in a clean, organized manner.
• Serve as the Workers’ Compensation Coordinator for the facility.
• Ensure facility compliance with applicable federal and state employment laws and regulations (wages, overtime, work hours, workers’/unemployment compensation, etc.).
• Provide new employee orientation covering facility personnel policies, payroll procedures, benefits, safety policies, and HR procedures from the employee handbook.
• Distribute employee handbooks and file handbook acknowledgement in personnel records.
• May assist nurse educator with entering and tracking clinical licensures through the Provider Trust credentials management system.
• Ensure employees sign the Code of Business Conduct at orientation and annually; maintain signed copies in personnel files.
• Participate in the Manager on Duty rotation as directed by the administrator (requires taking a shift one weekend, no more than once per quarter).
• Complete resident rounds as a department head to support quality care and team responsibility for resident care.
• Perform other operational duties and assignments as directed by the facility administrator.

Requirements

• Education: minimum 2-year college degree, or two years of college plus equivalent experience.
• Experience: minimum 5 years HR Generalist experience.
• Systems experience: strong background in electronic systems including ADP payroll, timekeeping, and applicant tracking systems.
• PHR: strongly preferred.
• Industry: experience in a health care setting preferred.
• Read, write, speak, and understand English.
• Demonstrate professionalism in appearance and attitude.
• Solve problems and make independent decisions when circumstances warrant.
• Genuine care and understanding of the elderly and disabled.
• Tactfully work with personnel, residents, family members, visitors, government agency personnel, and the public.
• Work harmoniously with other personnel; seek out new methods and incorporate them into existing practices.
• Functional computer knowledge including Microsoft Word and Excel, and general data entry.
• Plan, organize, develop, implement, and interpret programs, goals, objectives, policies, and procedures necessary for payroll and HR processes.
• Understand and carry out written and oral instructions.
• Patience, tact, positive disposition, and willingness to handle difficult people.
• Ability to examine and verify time clock and payroll documents and reports.
• Organized recordkeeping to prepare payroll and HR records in a systematic, neat, legible manner.
• Ability to move intermittently throughout the workday; cope with mental and emotional stress.
• Ability to see and hear or use prosthetics to enable these senses to function adequately for job requirements.
• Meet general health requirement, including a medical and physical examination per facility policy.
• Ability to assist in evacuation of residents during emergency situations.
• Physical capability to push, pull, move, and/or lift a minimum of 5 lbs to a minimum height of 3 feet, and push/pull/move/carry such weight at least 5 feet.
• Additional physical demands include prolonged sitting/standing/walking and frequent bending/reaching with specified lifting, carrying, pushing, and mobility requirements as listed in the role.

Technologies

• ADP payroll
• Timekeeping
• Employee Self Service
• Applicant recruiting systems
• Applicant tracking/recruiting system
• ADP unemployment
• Provider Trust
• Microsoft Word
• Microsoft Excel
• Credentials management system