People Operations Admin

People Operations Admin (part-time, non-exempt) supports the People & Workforce Operations team with day-to-day HR administrative and communications assistance.

Responsibilities

• Prepare, organize, and file HR paperwork and documentation in both physical and digital formats.
• Support data entry and recordkeeping for the People team as needed.
• Complete general clerical support, including scanning, copying, and organizing files.
• Assist with reviewing, formatting, and revising HR policies and procedures when directed by the Senior Manager.
• Create and edit visuals in Canva, including graphics, flyers, and materials for People team communications and events.
• Draft, format, and distribute internal communications such as newsletters and announcements.
• Support design and printing for recognition programs, events, and new hire welcome kits.
• Proofread and format People team communications to maintain consistency and brand alignment.
• Assist with new hire orientation, including preparation of welcome materials and coordination of logistics.
• Provide orientation session support to help ensure a smooth first-day experience.
• Support event execution, including setup, materials preparation, and day-of coordination for company events and People team initiatives.
• Package and ship swag, welcome kits, and other materials to employees and offices as needed.
• Provide general administrative assistance to the People team as priorities shift.
• Support other ad hoc People team projects and initiatives as assigned.
• Perform other duties as assigned.

Requirements

• Education: High school diploma or equivalent required; some college coursework is a plus.
• Experience: 0 years of experience required (entry-level).
• Comfort with clerical tasks including filing, data entry, and mailing/shipping.
• Ability to lift and ship packages up to 30 lbs.
• Strong organizational skills, reliability, and attention to detail.
• Software: Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Interest in HR or People Operations is a plus but not required.

Tools & Technologies

• Canva
• Microsoft Office
• Word, Excel, Outlook, PowerPoint

Benefits

• Comprehensive medical, dental, and vision insurance coverage
• Company-paid life and disability insurance
• Access to mental health support and resources
• Generous paid time off (PTO), Military Leave, and company-observed holidays
• Ongoing training and development programs
• Career advancement opportunities to support professional growth
• Tuition reimbursement for continued education
• Employee recognition and rewards program
• 401(k) retirement savings plan with company match
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options (based on plan selection)
• Maternity and paternity leave programs to support growing families

Supervisory Responsibilities

• No direct supervisory responsibilities.
• May assist multiple People team members, including Talent Acquisition and People Operations.

Travel Requirements

• Travel: No
• Percent of time: 30%
• Overnight required: N/A

Physical Demands

• Stationary position: Constantly
• Pushing/Pulling/Reaching: Occasionally
• Climb: N/A
• Kneel: Seldom
• Grab: Frequently
• Bend: Frequently
• Lift/carry over: 10 - 40 lbs
• Vision: 20/20 corrected vision
• Hearing: Receive detailed information if spoken to

Working Conditions

• Wet or humid: N/A
• Working near or on moving mechanical parts: N/A
• Working near or on heavy machinery: N/A
• Working in high places: N/A
• Exposed to fumes or airborne particles: N/A
• Exposed to toxic or caustic chemicals: N/A
• Frequency of working in outdoor weather conditions: N/A
• Work with Electricity: N/A
• Work with explosives: N/A
• Work on or near a source of radiation: N/A
• Loud noise conditions (above 87dB): N/A
• Other environmental factors including weather conditions: N/A

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities. Duties, responsibilities, working conditions, physical demands, and activities may change or new ones may be assigned at any time with or without notice.