Recruiting Coordinator/Administrative Assistant

Celerity Staffing Solutions is hiring a Recruiting Coordinator/Administrative Assistant for the Madison West office to support day-to-day recruiting and staffing operations.

Responsibilities

• Support recruiters and staffing managers with sourcing, screening, and scheduling candidates
• Communicate with candidates to clarify job opportunities and requirements
• Assist with onboarding, including paperwork, orientations, and compliance documentation
• Maintain accurate candidate records in applicant tracking systems and internal databases
• Help with job postings and keep open roles updated across multiple platforms
• Deliver customer service to candidates and clients by answering questions and addressing concerns promptly
• Collaborate with the team to support hiring goals and maintain smooth staffing operations

Requirements

• 2 years of experience in an administrative support role (required)
• Strong organizational skills and effective time management
• Excellent written and verbal communication in both languages
• Ability to handle confidential information with discretion
• Comfort with technology, including Microsoft Office and applicant tracking systems
• Prior experience in staffing, recruiting, or HR support is a plus (not required)
• Bilingual Spanish fluency is a plus

Technologies

• Microsoft Office
• Applicant tracking systems

Schedule

• Onsite, weekdays
• Hours: 8:00am to 5:00pm

Compensation

• $20–$24/hr

Location: Madison, WI (onsite)