Talent Acquisition Coordinator / Recruiting

Kelly Services is seeking a Talent Acquisition Coordinator for a contract assignment on-site in Hermantown, MN. This role centers on coordinating interviews, elevating the candidate experience, and supporting talent operations. The assignment spans approximately 6-9+ months with on-site hours from 8:00 AM to 5:00 PM, and a competitive hourly rate of 25 to 30 dollars. This is an opportunity to contribute hands-on to a professional, collaborative hiring environment.

Benefits

• Medical
• Dental
• Vision
• Telemedicine
• Term life
• Whole life
• Accident insurance
• Critical illness
• Legal plan
• Short-term disability
• Retirement savings plan
• Service bonus
• Holiday pay plans (up to eight paid holidays per benefit year)
• Transit spending account
• Paid sick leave

Why you’ll love this role

This position offers the chance to influence hiring initiatives without managing a full recruiting desk. You will interact frequently with candidates and business leaders in a collaborative, team-focused setting. You will gain exposure to talent acquisition operations and onboarding processes, building valuable HR experience with potential for longer-term opportunities.

Responsibilities

• Coordinate interviews by phone, video, and in person across multiple departments
• Manage complex scheduling involving candidates, hiring managers, and leaders
• Send interview confirmations, invitations, and candidate communications
• Arrange candidate travel and accommodations when needed
• Ensure a professional and positive interview experience for all participants
• Serve as the primary point of contact for candidates throughout the hiring process
• Provide timely updates, next steps, and scheduling information
• Welcome and host candidates during onsite interviews
• Support hiring managers and interview teams with communication and coordination
• Deliver a high-touch, customer-focused candidate experience
• Assist with job postings and applicant tracking system updates
• Review incoming applications and support candidate pipeline management
• Partner with recruiters and hiring managers to keep hiring activities moving efficiently
• Support recruiting events, career fairs, and talent acquisition initiatives as needed
• Coordinate background checks, drug screenings, and other pre-employment requirements
• Assist with onboarding activities and new hire logistics
• Support I-9 processing and onboarding documentation
• Help ensure compliance and accuracy throughout the hiring process
• Maintain accurate records within recruiting and HR systems, including iCIMS and UKG
• Track interview activity, hiring progress, and recruiting metrics
• Assist with reporting, documentation, and audit preparation
• Process invoices and support vendor-related activities as needed
• Provide general administrative support to the Talent Acquisition and HR teams

Requirements

• 1–3+ years of experience in recruiting coordination, scheduling, administrative support, customer service, HR support, or a related field
• Exceptional organizational skills and attention to detail
• Strong communication abilities to interact professionally with candidates, executives, and business leaders
• Experience managing calendars, scheduling meetings, and coordinating multiple priorities
• Professional presence and a customer-service mindset
• Experience with ATS, HRIS, or scheduling systems is preferred
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Ability to work independently while managing multiple tasks in a fast-paced environment

Technologies

• iCIMS
• UKG
• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint

Preferred backgrounds

• Recruiting Coordinator
• Talent Acquisition Coordinator
• HR Coordinator
• Administrative Coordinator
• Executive Assistant
• Scheduling Coordinator
• Project Coordinator
• Customer Success Coordinator
• Office Manager
• Human Resources Assistant

Schedule & Work Environment

Monday through Friday, 8:00 AM to 5:00 PM. This is a 100 percent onsite role in Duluth, MN, operating within a professional business casual environment.

Also Known As

• Recruiting Coordinator
• Talent Acquisition Coordinator
• Interview Coordinator
• Scheduling Coordinator
• HR Coordinator
• Administrative Coordinator
• Human Resources Assistant
• Recruiting Assistant
• Talent Operations Coordinator
• People Operations Coordinator