Human Resources Data & Records Coordinator

Charter One offers health benefits, paid time off, and a 401k with employer contributions. This on-site, full-time role in Mesa, AZ focuses on maintaining employee records, data integrity, credential verification, and HRIS management.

Responsibilities

• Oversee the administrative function of HR, ensuring data integrity across records
• Maintain both paper and electronic employee paperwork, including verifications of employment, certificate renewal applications, payroll change forms, and similar documents
• Assist in developing policies and procedures related to credential tracking and recordkeeping
• Manage information in the HRIS and cloud-based recordkeeping systems
• Conduct periodic audits of records and data
• Assist with handling employee issues and investigations as needed
• Oversee verification of credentials and license tracking
• Manage the various HR systems and platforms used, including Square 9 and ADP
• Assist with reference checks
• Perform HRIS data entry
• Other duties as assigned

Requirements

• Strong attention to detail with the ability to maintain data integrity across multiple platforms
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and other office productivity tools
• Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously
• Ability to maintain confidentiality and handle sensitive employee data with discretion
• Excellent communication skills, both written and verbal, for interacting with staff and other stakeholders

Technologies

• Square 9
• ADP

Benefits

• Health benefits
• Paid time off
• 401k investment options including employer contributions

Preferred Qualifications

• Experience with specialized HR platforms such as Square 9 or similar cloud-based recordkeeping or payroll systems
• Knowledge of HR regulations, including compliance with labor laws, credential verification requirements, and best practices for data management
• Certification in Human Resources (e.g., PHR, SHRM-CP) or a related credential is a plus
• Experience with audits of HR data and the ability to recommend improvements or process enhancements