Human Resources and Payroll Coordinator

The on-site Human Resources and Payroll Coordinator supports day-to-day HR operations for the care center in Newberg, Oregon. The role covers recruiting, staffing, benefits, and payroll, with responsibilities that include onboarding, payroll processing, and employee relations.

Location and Compensation

Location: Newberg, OR (onsite)

Salary: USD 60,000 - 70,000 per year

Key Responsibilities

• Lead full-cycle recruitment by posting requisitions, evaluating candidates in the applicant tracking system, coordinating interviews, extending offers, and completing new hire paperwork.
• Manage payroll duties, including reviewing time clock entries, collecting edits, entering data into the payroll system, processing PTO and sick time, tracking attendance, and generating payroll reports.
• Execute payroll close with accurate and timely recording of hours.
• Maintain personnel and resident files in compliance with applicable laws, regulations, and Prestige policy and procedure.
• Track credentials and ensure completion of employment-related requirements.
• Coordinate onboarding for new team members, including day one orientation, scheduling orientation shifts, monitoring required training and certifications, and supporting general orientation.
• Perform receptionist duties such as answering phones, greeting visitors, and responding to general questions from staff, residents, and visitors.
• Assist in coordinating nursing staff schedules to ensure adequate coverage for resident care needs.
• Provide on-call support after hours and on weekends to respond to immediate staffing needs as assigned.
• Coordinate time-off and vacation requests.
• Assist with tracking attendance in accordance with Prestige policy and Federal and State laws.
• Assist in implementing company-wide human resources programs and initiatives, including team member appreciation and engagement programs.
• Answer general employee relations questions and escalate to the Administrator and appropriate human resources representative when appropriate.
• Act as a benefit ambassador by assisting with new hire enrollment, annual open enrollment, and providing education on benefit offerings.
• Serve as the first point of contact for leave of absence requests, workers’ compensation, and team member benefit questions.
• Participate as part of the leadership team by contributing to problem solving, decision making, and center and company-wide initiatives, and attend leadership team meetings as requested.
• Assist with business office tasks as assigned.
• Duties may include assisting with resident trust, petty cash, and accounts payable.
• Perform other duties as assigned.