Human Resources Coordinator

Responsibilities

• Oversee planning, development, rollout, and assessment of department specific development days, core training and orientation, refresher training, and job specific training.
• Collect data to design training curricula and organize training materials for easy retrieval.
• Plan and share training schedules, coordinating time, location, and speakers to meet established timelines.
• Arrange pre registered trainings (CPR, First Aid, Safety Care, etc.); handle follow up documentation and billing for CPR/First Aid; alert the Program/Department Director of any no shows.
• Prepare training spaces with handouts, sign in sheets, presentation aids, equipment, evaluations, and other tools in a timely manner.
• Maintain training records and paperwork for regulatory approvals in the DHS database and related systems; issue certificates for DSP, 40 hour DSP, QIDP CEUs, and Safety Care as required.
• Prepare and submit billing information for trainings including DSP, QIDP 40 hour, QIDP CEUs, and Medication Administration training to the appropriate DHS offices.
• Periodically review and propose improvements to the training curriculum; collect ongoing input from MRI staff via surveys and feedback for the Employee Development Committees.
• Coordinate new hire 90 day feedback surveys, annual engagement surveys for all staff, and exit surveys; design, collect, analyze, and report results to leadership.
• Support Benefits/Recruitment Coordinator with recruiting exempt, nonexempt, and temporary staff in designated departments.
• Build relationships with schools, universities, and associations; participate in community awareness activities and events; represent the agency at selected job fairs.
• Write and post job openings; collaborate with Marketing to advertise on social media; distribute employment information within the community as needed.
• Pre screen applicants to confirm qualifications; assist supervisors with pre interviews, reference checks, and credential verification.
• Administer the TABE test to all direct care applicants.
• Schedule interviews, extend job offers, and coordinate start dates.
• Share information about the benefits program to educate new hires and support current employees.
• Monitor retention activities as a member of the Employee Development Committee; coordinate wellness activities including the annual wellness fair.
• Oversee the performance evaluation process; ensure 90 day evaluations are completed on time and assist with annual evaluations as needed.
• Compile and summarize HR data on openings, hiring, training topics and participation; produce reports for Quality Assurance; retrieve additional information as requested by HR leadership.
• Recommend new approaches, policies, and procedures to improve department efficiency and service delivery.
• Ensure compliance with all federal, state, and local employment laws.

Requirements

• Bachelor's degree in Human Resources, Personnel Management, Business Management, or related field preferred; equivalent combination of education and experience considered; two years of relevant experience may substitute for one year of education; at least one year in an HR related role is preferred.
• CPR and First Aid certification preferred; potential to pursue instructor eligibility.
• One year of experience with knowledge of applicable personnel administration laws.
• Strong public relations and training skills.
• Excellent oral and written communication abilities.
• Proficiency with word processing and spreadsheet software.
• Ability to collaborate with a variety of private and public organizations and effectively represent the agency in the community.
• Ability to work with a moderate level of supervision; demonstrate accuracy, dependability, initiative, organization, and timeliness.
• Capable of maintaining confidential payroll, financial, personnel, and client information in accordance with the Mental Health and Developmental Disabilities Confidentiality Act and agency policies.
• Reliable transportation for agency duties; valid Illinois driver’s license, good motor vehicle record, and current auto insurance meeting specified coverage levels (Bodily Injury Liability per Person $50,000; Liability per Accident $100,000; Property Liability $100,000; Medical Payments $5,000; Uninsured/Underinsured Motorist $100,000; Accident $300,000).
• Ability to complete MRI training requirements.
• Adaptability to frequent change and the ability to manage unexpected issues; make sound administrative or business judgments in daily and emergency situations.
• Physical capability to lift up to 40 pounds; stand or sit for extended periods; full range of mobility; vision with depth and color perception; hand-eye coordination; hearing; and effective communication.
• Ability to counsel, advise, teach, resolve conflicts, and direct employees.
• Strong ability to summarize, synthesize, and analyze data.
• Effective and diplomatic communication skills in both oral and written forms; comfort interacting with the public.
• Familiarity with relevant HR technologies and regulatory requirements.