Independence Excavating, a family owned and operated company since 1956, is seeking a focused HR Coordinator to join our Brecksville, Ohio headquarters. This onsite position supports onboarding and pre-employment processes, guides new hires through orientation, and serves as the primary contact during pre-boarding to ensure a polished Day 1 experience.

Benefits

Weekly Competitive Pay
Medical
Dental
Vision
FSA & HSA
Life Insurance + Optional Family Life Insurance
Short-term and Long-term Disability
Wellness Incentive Program
Paid Holidays and PTO
401(k) + Company match
Tuition Reimbursement
Family-owned and operated since 1956

Responsibilities

Distribute offer letters, track responses, and follow up through acceptance
Coordinate all pre-employment steps including background checks, drug screens, MVRs, and related clearances
Maintain proactive communication with new hires during pre-boarding to ensure readiness for Day 1
Schedule and lead new hire orientation sessions and manage onboarding logistics
Facilitate the weekly internal new hire preparation meeting
Coordinate OLBT training and corresponding onboarding timelines
Prepare onboarding materials, welcome items, and new hire gifts
Collaborate with HR, IT, Payroll, Operations, and hiring managers to ensure a seamless onboarding journey
Maintain onboarding calendars, schedules, and status trackers
Respond to routine questions from employees and candidates about onboarding
Support miscellaneous HR administrative tasks, special projects, and team initiatives
Assist with Training & Development programs and eLearning through the LMS
Offer ideas to improve the new hire experience and onboarding efficiency

Requirements

Bachelor's degree in Human Resources, Business Administration, or a related field preferred
1-3 years of HR generalist or related experience
Strong interpersonal, organizational, facilitation, and communication skills
Proficiency with MS Office and experience with HRIS systems
Ability to maintain confidentiality and handle sensitive information
HR certification (PHR, SHRM-CP) preferred but not required

Technologies

MS Office
HRIS systems
LMS

Working Conditions

Office-based role at the company headquarters in Brecksville, OH. Occasional travel for training or HR programs and events may be required.

Physical Requirements

The role primarily involves sitting for long periods while working at a computer and performing repetitive tasks. Lifting up to 10 pounds may be necessary. The job requires normal vision for computer work, plus adequate dexterity, hearing, and speaking abilities.

Human Resources Coordinator