Human Resources Coordinator

The Human Resources Coordinator supports HR operations for 120+ staff at Self Help Movement, Inc. in Philadelphia, Pennsylvania. This full-time role is primarily on-site with hybrid options and reports to the HR Director.

Responsibilities

• Maintain accurate employee records by handling data entry for new hires, terminations, and pay adjustments, while assisting with timesheet reviews to ensure a smooth payroll run under the Director's oversight.
• Coordinate interview scheduling, administer background checks, verify references, and lead compliant onboarding experiences for new team members.
• Serve as a primary contact for benefits questions, assist with leave of absence paperwork (FMLA/STD), and support the annual Open Enrollment process.
• Coordinate and track mandatory compliance training, health certifications, and professional development sessions using Relias.
• Maintain digital personnel files to ensure compliance with federal, state, and local labor standards and assist with organizational audits as needed.

Requirements

• 1 to 3 years of hands-on experience in HR administration, assistant, or general corporate support roles.
• Proficiency with the Microsoft Office suite.
• Prior experience with ADP Workforce Now is highly preferred.
• Associate's or Bachelor's degree, or an equivalent combination of education and professional experience.
• Strong communication, strict confidentiality, excellent organizational skills, and a genuine interest in the behavioral healthcare and addiction recovery space.

Technologies

• Relias
• ADP Workforce Now
• MS Office

Benefits

• Health insurance including medical, prescription drug coverage, and vision
• Dental coverage with plan options
• Employer-paid Basic Life, accident coverage, short-term and long-term disability
• 401(k) retirement plan
• Flexible Spending Accounts for health and dependent care
• Paid Time Off and holidays
• Employee Assistance Program
• Competitive salary

Compliance and Pre-Employment Notes

• Applicants must be legally authorized to work in the United States.
• A comprehensive criminal background check and pre-employment drug screening are required due to the facility's requirements.
• This is an at-will position; nothing in this posting creates an employment contract.
• Physical Demands: This is largely a sedentary office role with occasional lifting or moving of items up to 15 pounds.