Human Resources Generalist

The Human Resources Generalist will support the day-to-day HR needs of Mississippi Votes and Mississippi Votes Action Fund, helping ensure a consistent, responsive, and professional employee experience across the employment lifecycle. Working closely with the Human Resources Manager, this role covers recruitment through offboarding, with ongoing support for HR administration, compliance, records, and employee services.

Key Responsibilities

• Coordinate job postings, applicant tracking, interviews, and candidate communications.
• Support hiring managers throughout the recruitment process.
• Arrange reference checks, background checks, pre-employment screenings, and other required hiring steps.
• Prepare offer letters and new-hire documentation.
• Maintain recruitment records, tracking vacancies and hiring progress.
• Coordinate onboarding for new employees, interns, fellows, and other personnel.
• Ensure required employment documentation is completed accurately and on time.
• Coordinate new employee orientation and support employees as they navigate HR systems and policies.
• Maintain accurate and confidential personnel files.
• Coordinate employee offboarding, including exit documentation and organization property return procedures.
• Serve as a point of contact for routine employee questions related to benefits, PTO, sick leave, holidays, attendance, and HR procedures.
• Support benefits enrollment and changes to employee benefits.
• Maintain accurate leave and attendance records and support administration of applicable organizational and protected leave.
• Partner with the HR Manager to ensure employees receive timely and accurate HR information.
• Maintain employee records and HR information systems, including BambooHR.
• Coordinate with Finance and Operations on employee changes impacting payroll and benefits.
• Track performance reviews, introductory-period evaluations, required trainings, certifications, and HR deadlines.
• Support implementation of organizational HR policies and procedures.
• Assist with personnel-file and HR compliance audits and maintain required employment records, forms, acknowledgments, and documentation.
• Support compliance with workplace and youth safeguarding policies.
• Assist with performance management documentation and processes, including maintaining performance review schedules.
• Support employee engagement, professional development, staff training, and organizational culture initiatives.
• Identify recurring employee questions or administrative challenges and recommend improvements to HR processes.

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Organizational Leadership, Public Administration, or a related field, or equivalent relevant professional experience.
• At least 2–4 years of human resources experience, preferably in an HR Generalist, HR Specialist, HR Coordinator, or similar role.
• Experience in recruitment, onboarding, employee records, benefits, leave administration, or other core HR functions.
• Strong organizational and project-management skills.
• Exceptional attention to detail and follow-through.
• Strong written and verbal communication skills.
• Sound judgment and ability to maintain strict confidentiality.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Commitment to treating employees equitably, respectfully, and consistently.
• Comfort working with employees and supervisors across multiple offices and organizational levels.

Technology

• BambooHR

Benefits

• Auto and cell phone allowances provided in accordance with current organizational policy.
• Competitive benefits package for eligible full-time employees in accordance with current organizational policies.

Position Details

• Employment Status: Full-Time
• Location: Jackson, Mississippi (onsite)
• Evening and weekend hours may be necessary.
• Up to 35% statewide travel required.
• Car and driver’s license required for in-state travel.

Compensation

Starting Salary: $58,000 annually

Additional Information

• Priority consideration: Applications received by December 7, 2026.
• Application review: Reviewed on a rolling basis until the position is filled.

Nice to Haves

• Experience working in a nonprofit, advocacy, civic engagement, organizing, or mission-driven organization.
• Experience using BambooHR or another HR information system.
• Experience supporting benefits administration, employee leave, and performance management.
• Knowledge of federal and Mississippi employment laws and HR compliance.
• Experience supporting a multi-site or statewide workforce.
• SHRM-CP, PHR, or another relevant HR credential.