Human Resources Payroll Coordinator

Supports the daily administration of human resources, payroll, safety compliance, and employee-related processes onsite in Marysville, CA.

Responsibilities

• Oversee onboarding and offboarding activities, handling new hire paperwork, verifications, system updates, file setup, final paycheck coordination, benefits notices, and related records.
• Maintain precise, confidential records for employees, payroll, benefits, and HR data.
• Support recruitment efforts, coordinating interviews, communicating with candidates, arranging background checks, and handling pre-employment requirements.
• Answer employee inquiries about policies, procedures, benefits, payroll, timekeeping, and other employment-related topics.
• Process and record changes to roles and compensation, such as promotions, transfers, pay adjustments, schedule changes, and job updates.
• Assist in maintaining compliance with employment laws, company policies, and internal processes.
• Support employee relations records, including attendance logs, disciplinary actions, investigations, and performance documentation.
• Liaise with HR, payroll, safety, benefits, legal teams, and external consultants or vendors to maintain compliance, resolve employee matters, and streamline processes.
• Assist in refining processes across HR, payroll, safety, onboarding, records management, and employee communications.
• Uphold confidentiality and professional conduct in managing sensitive employee data.
• Provide bilingual support in English and Spanish.
• Manage enrollment, updates, and terminations for medical, dental, vision, 401(k), and other company-sponsored benefits.
• Help employees with benefits questions and enrollment steps.
• Keep benefits records current and coordinate with providers, brokers, payroll, and internal teams as required.
• Monitor eligibility dates and ensure timely delivery of required benefits notices and documents.
• Support annual open enrollment tasks, including informing employees, updating forms and systems, and follow-up communications.

Requirements

• Must be bilingual in English and Spanish with ability to read, write, speak, and translate basic workplace communications.
• Demonstrates meticulous attention to detail and accuracy in payroll, records, and compliance documents.
• Maintain strict confidentiality and handle sensitive information professionally.
• Excellent organizational abilities and time management.
• Strong written and verbal communication skills.
• Solid interpersonal skills with the ability to work respectfully with staff at all levels.
• Able to clearly explain policies, payroll details, benefits, and procedures.
• Knowledge of human resources practices, benefits administration, and employment documentation.
• Capable of working independently and collaborating with management, supervisors, staff, vendors, and consultants.

Education and Experience

• High school diploma or equivalent required.
• Associate or bachelor’s degree in human resources, business administration, accounting, payroll, or related field preferred.
• Minimum of 2 years of experience in human resources.
• Payroll processing experience strongly preferred.
• Experience with HRIS, payroll, and timekeeping systems preferred.
• Experience in a bilingual workplace environment preferred.
• Experience supporting safety programs, workers’ compensation, or compliance documentation preferred.

Technologies

• HRIS systems
• Payroll systems
• Timekeeping systems

Benefits

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Safety Responsibilities

• Support the administration of workplace safety programs, policies, procedures, training requirements, and related compliance documentation.
• Coordinate safety trainings, toolbox or tailgate meetings, employee acknowledgments, and required safety recordkeeping.
• Maintain safety training records, inspection forms, incident reports, workplace postings, and safety materials.
• Conduct or assist with workplace safety inspections, audits, incident investigations, and follow-up on corrective actions.
• Report safety concerns to management and help ensure employees understand and follow safety policies and procedures.
• Support workers’ compensation claim administration, including incident reports, claim forms, medical documentation, modified duty tracking, and related communication.

Payroll Responsibilities

• Review timekeeping records for accuracy and address missing punches, meal period issues, overtime discrepancies, and supervisor approvals.
• Process payroll changes including new hires, terminations, wage changes, promotions, job changes, deductions, and benefits updates.
• Maintain accurate records of earnings, deductions, hours worked, paid time off, and other payroll data.
• Generate and distribute pay stubs, direct deposit receipts, manual checks, tax forms, W-2s, 1095-Cs, and other payroll documents as needed.
• Respond to employee payroll questions about discrepancies, deductions, tax withholdings, timekeeping, and direct deposit issues.
• Maintain confidentiality of payroll information and employee data.
• Disburse payroll checks and direct deposit receipts on payday as needed.
• Ensure payroll practices comply with company policy and applicable wage and hour requirements.

Work Environment & Physical Requirements

• Office or administrative work environment with occasional time in operational, production, warehouse, field, or worksite areas.
• Ability to sit, stand, walk, bend, and move throughout the workplace as needed.
• Proficiency with computer, phone, printer, scanner, and standard office equipment.
• Ability to review documents, enter data accurately, and communicate verbally and in writing.
• May lift or move office supplies or files up to 25 pounds.
• Maintain focus and accuracy while working under deadlines and handling confidential information.

Pay

$28.00 - $32.00 per hour

Language

English and Spanish required

Work Location