Human Resources Specialist

Marco Board House, Inc. is hiring a Human Resources Specialist for its Poughkeepsie, NY location. This onsite role supports core HR operations across recruiting, onboarding, employee relations, HR compliance, payroll administration, and ongoing maintenance of employee records.

Key Responsibilities

• Assist with recruiting activities including posting open roles, screening applicants, scheduling interviews, and presenting employment offers.
• Support onboarding for new hires by completing new hire paperwork, entering employment data into Paychex, and presenting the Orientation PowerPoint.
• Maintain accurate employee records, personnel files, and HRIS data while ensuring strict confidentiality.
• Help administer payroll using Paychex, including payroll processing, updating employee data, entering missed punches, and processing payroll-related changes.
• Serve as an HR partner by providing guidance and recommendations on employee relations, policy interpretation, performance management, and workplace issues.
• Coordinate offboarding activities, including exit documentation, system access changes, and final HR procedures.
• Process employee status changes, compensation adjustments, promotions, transfers, and benefit updates.
• Provide guidance on benefit plan provisions and eligibility, resolve benefit issues, and support annual open enrollment activities.
• May conduct employee relations investigations by evaluating findings, documenting outcomes, and recommending resolutions aligned with company policy and applicable employment laws.
• Interpret and apply federal, state, and local employment laws to support HR compliance.
• Maintain HR reports, organizational data, personnel documentation, and workforce records, including keeping training records up to date.
• Support employee relations initiatives, including coordinating offsite events, managing the monthly birthday celebration, and handling related employee relations purchases.
• Participate in HR projects and organizational initiatives that support business objectives.
• Complete employee information requests for workers’ compensation claims, unemployment claims, leaves of absence, and employment verification requests.
• Perform other duties and special projects as assigned, including escalating complex employee relations issues to the Human Resources Manager/Director.

Required Qualifications

• 3+ years of Human Resources experience in a hands-on HR Generalist/Specialist or HR Operations role.
• Associate’s degree in Business Administration/Human Resources preferred.
• Knowledge of human resources management principles including talent management, performance management, employee benefits, and employee relations.
• Strong communication and organizational skills.
• Experience handling confidential employee information with professionalism and discretion.
• Proficiency in Microsoft Office.
• Monday through Friday schedule, 7:30 AM to 4:00 PM.

Preferred Skills

• Payroll experience strongly preferred; Paychex experience is a plus.

Technologies

• Paychex
• HRIS
• Microsoft Office

Location and Work Schedule

• Location: Poughkeepsie, NY (onsite / in person)
• Schedule: Monday-Friday, 7:30 AM to 4:00 PM

Compensation and Benefits

Pay: USD $24.00 - $26.50 per hour.

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance